VPRS 4309 Register of Inwards Correspondence [also known as Inwards Letter Book]

Successive Instructions to Clerks of Courts specified the creation of Registers of letters and other communications, both inwards and outwards to be kept according to a specified format. By the issue of the 1939 Instructions, these registers were referred to as Letter Books.For inwards correspondence, these instructions specified that unless the item was marked to be returned, it should be endorsed, after registration, with the date and the name of the writer, and numbered with a current number (to be recorded also in the register) and filed in consecutive order, a short prcis of the subject matter having been first endorsed therein.Inwards registers recorded the date of receipt, from whom, the date and subject of the letter and how the letter was disposed of (ie dealt with).

《致法院书记员的系列指令》明确要求建立信件及其他往来函件（包括收函与发函）的登记簿，并需按照指定格式进行归档留存。在1939年版指令发布后，此类登记簿被统称为“信函簿（Letter Books）”。针对收函事宜，该指令明确规定：除非函件标注需退回，否则需在登记完成后加盖批注，注明收函日期及发件人姓名，并赋予连续编号（该编号亦需录入登记簿），随后按顺序归档；归档前需先在函件上批注有关函件主题的简短摘要。收函登记簿需记录以下信息：收函日期、发件方、函件日期及主题，以及函件的处置情况（即具体处理方式）。