VPRS 15280 Minutes (Records Not Transferred)

Every waterworks trust and local governing body was to cause minutes of all proceedings to be produced for each meeting, including the names of those present, with such record to be entered into a book for that purpose. The book was be kept by the secretary of the trust or local governing body.Such minutes were to be confirmed at the next meeting by signature of the chairman. Such minute books were to be open at all reasonable times for inspection of any commissioner member, ratepayer or creditor of the trust or local governing body. [ref s149 Water Act 1958]The minutes relate to the wide range of activities for which the authority is responsible.The committee system is employed by many authorities. In some cases, the minutes of committees are recorded in the trust or board minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the trust or board minutes.

所有自来水信托机构与地方治理主体均需为每一次会议编制完整的会议纪要，记录与会人员姓名，并将该记录存入专用议事录册。该专用议事录册由信托机构或地方治理主体的秘书负责保管。前述会议纪要需在下一次会议上由主席签字确认。此类议事录册应在所有合理时段内，供该信托机构或地方治理主体的任何委员、水费缴纳人或债权人查阅。[参考文献：1958年《水法》第149条]
本会议纪要涵盖该管理机构所负责的全部事务活动。诸多管理机构均采用委员会治理制度。部分情况下，委员会会议纪要可直接记录于信托机构或董事会的议事录册中，可替代委员会工作报告，亦可作为报告的补充内容。若委员会会议纪要单独成册，则与信托机构或董事会的议事录册各自形成独立的档案序列。