NRS-15812 | General council meeting attendance books [Municipality of Balmain]

This series contains the General Council Meeting Attendance Books of the Municipality of Balmain. These books are arranged chronologically by date of meeting. The General Council Meetings (see NRS 15810) were held at least monthly and also recorded chronologically.These books appear to have been created to ensure that attendance and absences from meetings under s.37 of the Local Government Act 1919 (Act No. 41, 1919) were correctly recorded. Under this section councillors were required to attend more than one half of meetings held by the council in any year in order to retain office. Leave of absence was granted due to illness or other sufficient causes.For each meeting a form was completed recording the following information: date of meeting, type of meeting ( ordinary or special), total number of councillors attending, councillors' signatures, names of councillors requiring leave of absence, and the relevant page in the minutes which confirmed the leave. Information contained in the form was verified by the Council Clerk’s signature.The back of each volume contained provisions for a summary of each Councillor/Aldermen attendances at each meeting for the year. This summary has only been recorded for the first volume until 1924. It is unknown why the summary has not been completed for the remaining volumes. There are also gaps in the series, as 1927 to 1934 is missing, and may not be extant.Custody History This series was in the custody of Mitchell library from 1965 until December 2001 when it was transferred to State Records NSW under section 29 of the State Records Act, 1998.

本系列藏品为巴尔曼自治市（Municipality of Balmain）总理事会会议签到簿。这批档案按会议召开日期以时间顺序排列。总理事会会议（参见档案编号NRS 15810）至少每月召开一次，且会议记录同样按时间顺序归档。这批签到簿的编制初衷，是确保1919年《地方政府法案》（Local Government Act 1919，1919年第41号法案）第37条所规定的议会会议出勤与缺勤情况得到准确记录。根据该条款，议员需在任一自然年内出席超过半数的市议会会议，方可保留任职资格。议员可因疾病或其他合理事由申请休假并获得批准。
每份会议对应一张表单，需记录以下信息：会议日期、会议类型（例行会议或特别会议）、出席议员总人数、议员签名、申请休假的议员姓名，以及确认该休假的会议纪要对应页码。表单所载信息需经市议会书记员（Council Clerk）签名核验。
每卷档案的背面预留有汇总表格，用于统计年度内每位议员/市政委员（Councillor/Aldermen）的各次会议出勤情况。该汇总表格仅在1924年之前的首卷档案中完成填写，其余卷册未完成汇总的原因尚不明确。本系列藏品存在档案缺失：1927年至1934年的档案均已佚失，或无存世副本。
保管历史：本系列藏品自1965年起由米切尔图书馆（Mitchell Library）保管，直至2001年12月，根据1998年《州档案法案》（State Records Act, 1998）第29条，其正式移交至新南威尔士州档案管理局（State Records NSW）。