VPRS 11314 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集的市政会议纪要系根据《1863年市政机构法》（27 Vic., 第184号）及后续地方政府相关立法制定，其中包括1958年《地方政府法》（第6299号）。早在1863年之前便已存续的诸多地方政府机构，便已以会议纪要的形式留存其会议记录。上述法案均要求，每次市政会议的全部议事流程均须形成纪要，并记录所有出席议员的姓名，以及对各项动议投赞成票与反对票的人员名单。此外，在后续市政会议对本次会议纪要进行确认后，官方会议纪要正本须由会议主持人或市长签署。该类纪要涵盖市政当局负责的全品类事务，包括基建建设、社区服务、市政税征收、资产评估与城镇规划。维多利亚州多数市政当局均采用委员会治理体系。1903年《地方政府法》（第1893号）废除了单独留存委员会会议纪要的要求，转而规定委员会提交给市政当局的报告须纳入市政会议纪要之中。在部分情形下，委员会会议纪要可直接录入市政会议纪要簿，作为委员会报告的替代或补充。若委员会会议纪要以独立卷宗形式留存，则其与市政会议纪要各自构成独立的档案序列。