VPRS 16725 Council Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集所收录的市政委员会会议纪要，系依据1863年《市政机构法案》（27 Vic., No.184）第145条及后续相关地方政府立法（包括1958年《地方政府法案》（No.6299））制作而成。1863年之前便已设立的诸多地方政府机构，均以会议纪要的形式留存其议事记录。上述法案均要求，市政委员会的每一次议事均须完整记录全部流程，并载明所有出席委员的姓名，以及所有对动议投赞成票与反对票的人员信息。官方会议纪要正本还须经下一次市政委员会会议审议确认后，由会议主持人或市长签署生效。会议纪要涵盖市政委员会负责的全品类事务，包括市政建设、社区服务、地方税征收、财产评估及城镇规划等。维多利亚州的多数市政委员会均采用委员会治理体系。1903年《地方政府法案》（No.1893）取消了单独留存委员会会议纪要的要求，新增规定：委员会向市政委员会提交的工作报告须纳入市政会议纪要之中。在部分情形下，委员会的会议纪要会被直接记入市政委员会会议纪要簿，以此替代委员会报告，或作为委员会报告的补充内容留存。若委员会会议纪要以单独卷宗形式留存，则其与市政委员会会议纪要各自构成独立的档案序列。