VPRS 15184 Minutes (Records Not Transferred)

Every waterworks trust and local governing body was to cause minutes of all proceedings to be produced for each meeting, including the names of those present, with such record to be entered into a book for that purpose. The book was be kept by the secretary of the trust or local governing body.Such minutes were to be confirmed at the next meeting by signature of the chairman. Such minute books were to be open at all reasonable times for inspection of any commissioner member, ratepayer or creditor of the trust or local governing body. [ref s149 Water Act 1958]The minutes relate to the wide range of activities for which the authority is responsible.The committee system is employed by many authorities. In some cases, the minutes of committees are recorded in the trust or board minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the trust or board minutes.

所有水务信托机构与地方治理主体均需为每次会议编制完整议事记录，载明出席人员姓名，并将该记录存入专门的会议记录本中。该记录本由水务信托机构或地方治理主体的秘书负责保管。前述会议记录需在下一次会议上由主席签字确认。此类会议记录本需在所有合理时段内，向该机构的委员、缴费人及债权人开放查阅。[参考文献：1958年《水务法》第149条]
上述会议记录涵盖该主管机构负责的各类履职活动。诸多主管机构均采用委员会治理体系。部分场景下，委员会会议记录可直接记入信托机构或董事会会议记录本，既可替代委员会工作报告，也可作为其补充内容。若委员会会议记录单独成册，则与信托机构或董事会会议记录各自独立成系列档案。