VPRS 15552 Council Minutes (GRS 1394)

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本市政委员会会议记录系根据1863年《市政机构法案》（Municipal Institutions Act 1863，27 Vic., No.184）第145条，以及后续涉及地方政府的相关立法（含1958年《地方政府法案》（Local Government Act 1958，No.6299)）编制而成。1863年之前已成立的诸多地方政府机构，均以会议记录的形式留存了其议事档案。上述立法规定，市政委员会的每一次会议均需完整记录全部议事流程，列明所有出席委员的姓名，以及对各项动议投赞成票与反对票的人员名单。会议记录正本还需经市长或本次会议主席在后续市政委员会会议上确认记录内容后签字。本批记录涵盖市政委员会职责范围内的各类事务，包括市政建设、社区服务、市政税征收、财产估值与城镇规划等。维多利亚州多数市政委员会均采用委员会治理体系。1903年《地方政府法案》（Local Government Act 1903，No.1893）废除了单独留存委员会会议记录的强制要求，转而规定委员会向市政委员会提交的工作报告需纳入市政会议记录。部分情形下，委员会的会议记录会被直接记入市政会议记录簿，可作为委员会报告的替代形式或补充内容。若委员会会议记录曾以独立卷宗形式单独留存，则将构成与市政会议记录相互独立的档案序列。