VPRS 15531 Council Minutes (GRS 1627)

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本议会会议纪要的编制，遵循《1863年市政机构法》（Municipal Institutions Act 1863，27 Vic., No.184）及后续地方政府相关立法的要求，其中包括《1958年地方政府法》（Local Government Act 1958，第6299号）。1863年之前已存续的诸多地方政府机构，均以会议纪要的形式留存其议事记录。上述立法均要求，议会每次会议的全部议事流程均需记录为会议纪要，并载明全体出席议员的姓名，以及所有对各项动议投赞成票与反对票的议员姓名。此外，会议纪要正本需经下一次议会会议审议确认后，由本次会议的市长或主席签署。本会议纪要涵盖议会负责的各类事务范畴，包括市政建设、社区服务、地方税征收、物业估值与城镇规划等。维多利亚州多数地方议会均采用委员会制度。《1903年地方政府法》（Local Government Act 1903，第1893号）废除了单独留存委员会会议纪要的要求，新增规定：委员会提交议会的报告需纳入议会会议纪要。部分情况下，委员会会议纪要会被录入议会会议记录本中，既可替代委员会报告，也可作为报告的补充内容。若委员会会议纪要以单独册次留存，则其将构成与议会会议纪要相互独立的档案系列。