VPRS 16220 Council Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集收录的议会会议纪要，系依据1863年《市政机构法》（27 Vic., No.184）第145条及后续地方政府相关立法制定，涵盖1958年《地方政府法》（No.6299）。早在1863年之前，诸多业已存在的地方政府机构便已采用会议纪要的形式留存其会议记录。上述法案明确要求，每次议会会议的全部议事程序均需完整记录，同时须列明所有出席议员的姓名，以及所有对各项动议投赞成票与反对票的人员名单。会议纪要的官方正本，需经下一次议会会议审议确认后，由会议主持人或市长签署。纪要内容覆盖议会负责的各类广泛事务，包括市政建设、社区服务、市政税费征收、资产评估与城镇规划。维多利亚州的多数地方议会均采用委员会治理制度。1903年《地方政府法》（No.1893）取消了单独留存委员会会议纪要的强制要求，转而规定须将委员会提交议会的工作报告纳入议会会议纪要。在部分情形下，委员会会议纪要会被直接记入议会纪要簿，可作为委员会报告的替代或补充内容。若委员会会议纪要以单独卷册形式留存，则其将构成与议会会议纪要相互独立的档案系列。