NRS-16688 | Registers of Admission, Progress and Withdrawal [Cessnock West Public School]

The purpose of an admission register was to record basic details about children admitted to the school, and about their parents or guardians. The registers were also used to record the progress of the children through various classes and the date of their leaving the school. The series from Cessnock West Public School consists of separate registers for the school’s Infants, Boys’ Primary and Girls’ Primary departments. It is currently represented by the registers of the Infants’ Department (the first part of the school to be established) from its foundation in 1920 to the end of 1962, and by the Admission Register of the Girls’ Primary (established 1928) for the period 1941-1943. These volumes contain information pertaining to each pupil including: date of admission; pupil's name; date of birth; religious denomination; name of previous school and date of leaving. The following details are recorded about the child's parents or guardians: name, residence and occupation. The pupil's date of admission to each subsequent grade, date of leaving the school and any occupation entered into on leaving school are also recorded; this last column is also used to record the school to which a pupil may have transferred, or, in the case of the Infants’ School registers, the pupil’s promotion to the appropriate Primary department.In the Infants’ Department registers, girls and boys are listed on opposite pages in order of admission, and the entries are numbered in separate sequences. These sequences run continuously until the end of 1924; thereafter, two new sequences, in which each entry number incorporates the last two digits of the year number, are commenced at the beginning of each school year. The latter system of numbering is also employed in the single surviving Admission Register volume from the Girls’ Primary Department, although here, of course, only one sequence is required each year.Admission registers in paper format ceased in 1999 when the department moved to recording enrolment details in electronic format.

入学登记册（admission register）的核心用途为记录入校学生及其家长或监护人的基础信息，同时可用于追踪学生在各年级的就读进度与离校日期。塞斯诺克西部公立学校（Cessnock West Public School）留存的该系列档案包含该校幼儿部、小学男部与小学女部各自的入学登记册。目前馆藏涵盖该校幼儿部（学校最早设立的学部）1920年建校至1962年末的登记册，以及1928年设立的小学女部1941年至1943年的入学登记册。这批卷宗收录了每名学生的如下信息：入学日期、学生姓名、出生日期、宗教信仰、此前就读学校名称及离校日期；同时记录学生家长或监护人的姓名、居住地址与职业。此外还会登记学生升入各后续年级的日期、离校日期以及离校时的职业；最后一栏还可用于记录学生的转学去向，若为幼儿部登记册，则用于记录学生晋升至对应小学部的情况。幼儿部登记册中，男女生按入学顺序分别列于正反两页，并采用独立的编号序列。该编号体系在1924年末前持续沿用；1924年后，每学年伊始均启用新的编号规则，每条编号将包含年份的后两位数字。小学女部仅存的一册入学登记册也采用了该编号规则，不过每年仅需使用一个编号序列。1999年，该校改用电子格式记录入学登记信息，纸质入学登记册正式停用。