VPRS 14423 School Records

This series has been created to contain a variety of records created by Waverley Park Primary School No. 5085 (VA 4673) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集旨在收录韦弗利公园公立小学（Waverley Park Primary School No. 5085，档案编号VA 4673）产生的各类档案，上述档案均符合《公共记录办公室2001/01号学校档案通用处置规程》（Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records）中认定为永久保存的范畴。鉴于各类原因，本规程中认定的部分永久档案可能已散佚无存。本数据集实际收录的档案，均为该校最终停办后由教育部（Education Department）征集所得，因此可认定为目前已知仅存的该校留存档案。此外，部分学校曾经历阶段性临时停办。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》（Vision and Realisation. A Centenary History of State Education in Victoria (1973)）中的相关条目。

【核心收录档案】
本规程中认定为永久保存的档案如下，随附的移交详情清单将列明该校已寻获并移交的档案条目：
- 行政档案：涵盖学校运营管理相关事务，具体包括：
1. 来自教育部或其他机构的、与该校专属事务相关的官方往来函件档案。教育部发布的通用指令或通告类档案已被筛选后销毁。
2. 校刊副本
3. 校长或班主任的工作日志
4. 学校投资登记簿
- 学生档案：小学学生考勤的核心档案为学生登记簿，该登记簿记录学生姓名、出生日期与入学日期、父母或监护人的姓名、住址及职业、此前就读学校、入学年级、在校各年度考勤汇总记录，以及最终离校后的去向。学生信息由家长在入学前填写的入学登记表录入，若为从其他州立学校转学而来，则由原就读学校填写的转学通知单录入。若该校生成的学生登记簿部分或全部未被寻获，则会留存部分或全部此类补充档案。本数据集亦可包含学生成绩单，但仅当该校生成并留存了副本的情况下收录。
- 督导检查档案：包含教育部督导员在年度督导与专项督导期间生成的督导报告，督导内容涵盖校园场地、建筑、家具与档案管理状况，学校组织架构、教学水准、作息与纪律情况、教师住宿安排，以及教育部配发教材的销售审计情况。督导员需在学校专属督导报告簿中填写督导报告；1980年左右起，此类报告改为以学校评审报告形式出具，并由教育部留存。
- 学校委员会档案：涵盖各类学校委员会的组织与运营记录，包括母亲俱乐部、家长协会、安全之家委员会及其他与该校社区相关的委员会档案。需移交的具体档案包括：会议记录簿、往来函件档案、年度财务报表。
- 学校理事会档案：涵盖学校理事会的组织与运营记录。学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会负责在教育部长发布的指导框架内，制定学校的总体教育政策，同时还需负责多项其他事务，包括校园场地与建筑状况（含维护、修缮与清洁工作的组织）、对学校运营与管理的评议，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的所有上述职责均由学校委员会承担。需移交的具体档案包括：会议记录簿、往来函件档案、年度财务报表、政策文件档案。
- 原学校委员会及理事会下设分委员会生成的档案亦可纳入本数据集。

【额外收录档案】
本数据集亦可收录处置规程未列明的档案，原因包含以下一项或两项：
1. 档案在处置规程发布前已移交至公共记录办公室（Public Record Office，简称PRO）或教育部保管。除上述核心档案外，通常还会留存以下档案：考勤名册与考试登记簿、教师缺勤登记簿、教师考勤簿、教师收款记录簿、体罚登记簿、事故登记簿、校内外转学通知单。
2. 未纳入处置规程的档案，此类档案通常包括：学生、教职员工、学校建筑及学校活动/事件相关的照片、录像带或胶片；其他校内出版物，如学生/教职工简报、年鉴及教师手册；与该校历史特殊事件相关的档案，如建校、校庆、重聚活动、周年纪念或停办相关记录。

部分情况下，本数据集还会收录教育部（VA 714）标题为"Closed School File"（停办学校档案）的卷宗。该卷宗记录了学校资产（如建筑、土地）的处置、学校保留地的撤销，以及教育部与该校停办相关的其他事务。