VPRS 3559 Mining Warden's Registers of Surveys, Ballarat Mining Division

In the course of their duties, Mining Wardens were on occasion required to instruct the Mining Surveyor within their Mining Division to conduct a survey. Surveys would be undertaken for the following reasons:- as part of the process of considering applications for mining leases or licences received,- if deemed necessary in resolving disputed territories in cases before him- in instances where applicants sought to obtain land through license, lease or purchase under one of the various Lands Acts of the 1860's because some land could only be alienated if there was no objection from the Minister of Mines or if special mining conditions were imposed, or- from 1884, as part of the process of considering applications for leases or agreements for mining on privately owned land.Information about each survey was recorded in two separate parts of each register. The first part is the register of surveys. Information recorded about each survey including the lease/licence application number, application details, the date of Mining Warden's instruction to the Mining Surveyor, date survey conducted and plan forwarded to the Warden, survey fees charged, the locality of the piece of land and a reference to the page number later in the some volume which contains a copy of the survey plan. There is also a reference to a surveyors' field book.The second part of the register contains the copies of the survey plans arranged usually in the order they are found in the Register.Sometimes Mining Wardens may have created registers which recorded only the register information or just the copies of the plans. In such instances, the omitted part will usually be found in either the previous or next volume in the series.It also appears that the Mining Surveyor also created a separate register of surveys.

矿业监管员（Mining Warden）在履职过程中，有时需指令其所属矿业部门（Mining Division）内的矿业测量员（Mining Surveyor）开展测量工作。开展测量工作的情形包括以下几类：1. 审理已接收的矿业租约或许可申请流程中的必要环节；2. 若为解决其经办案件中的矿地权属争议而有此必要；3. 申请人依据19世纪60年代颁布的多项土地法（Lands Acts）中的任意一项，通过许可、租约或购买方式获取土地时——因部分土地仅在未遭矿业部长（Minister of Mines）反对或需施加特殊矿业条件的前提下方可转让；4. 自1884年起，审理私有土地上的矿业租约申请或私有土地矿业开采协议流程中的必要环节。每份登记册将每一项测量工作的信息分为两个独立部分留存。第一部分为测量登记册本体，其中记录的信息涵盖：租约/许可申请编号、申请详情、矿业监管员向测量员下达测量指令的日期、测量完成日期及测量图纸提交给监管员的日期、收取的测量费用、地块位置，以及指向本卷后续刊载测量图纸副本的页码索引，同时还包含测量员野外记录本的相关引用信息。登记册的第二部分则为按登记册内出现顺序编排的测量图纸副本。部分矿业监管员可能仅编制了仅包含登记信息或仅包含图纸副本的登记册。在此类情况下，缺失的部分通常可在该系列登记册的前一卷或后一卷中找到。此外，另有证据表明矿业测量员也曾单独编制过测量工作登记册。