VPRS 13729 Register of Deeds, Yea

Under the Land Acts and the Mines Act, formal documents relating to Crown grants, leases and licenses needed to be forwarded, in an accountable fashion, from the main office of the Department of Crown Lands and Survey and/or the Mines Department in Melbourne to individuals throughout Victoria. For this task, as for the collection of payments such as rents, the services of local Receivers of Revenue and Paymasters were used. Often the local Clerk of Courts performed this function. In larger places such as Bendigo, Sub-Treasury Offices might be used.Originally the Registers of Deeds were maintained by the Receiver and Paymaster, Colonial Treasury. Once Deeds of Grant were signed by the Governor, they were conveyed to the Colonial Secretary and then to the Treasurer for delivery upon payment of the established fees. The Receiver and Paymaster was responsible for entering the relevant particulars in the registers, issuing the deeds to the owners or their accredited representative after the payment of fees and obtaining signatures on the registers in acknowledgment of the receipt of deeds. When Sub-Treasuries were established in non-metropolitan areas, the Receiver and Paymaster, Colonial Treasury was able to send deeds for local residents to the local Receiver and Paymaster for delivery. Later, deeds went directly to local Receipt and Pay OfficesThe Register of Deeds was used by the Receiver and Paymaster to record the documents handled and their transmission to the owner. For the Department of Crown Lands and Survey (VA 538), once licenses for the occupation of Crown Lands were approved by the Board of Land and Works (VA 774) or leases and Crown grants approved by the Governor-in-Council, details were forwarded to the Deeds Branch within the Department for the preparation and execution of documentation. Many, if not most, related to matters in areas away from Melbourne.The deeds were forwarded, with a covering circular and after advertisement in the Government Gazette, to the local Receiver and Paymaster for transmission to the licensee or lessee or grantee. The Receiver, once the deed was delivered was to return the circular to the Department notifying it of that delivery. The intended recipient was informed by a standard letter or card that the deed was available for collection from a specific official at a nominated place. In the original list of Land Districts and parishes, a Receiver of Revenue was nominated for each parish in the Land District. Some locations could be nominated for parishes in a number of Land Districts. Yea was a Receipt and Pay Office for the Seymour Land District.Details given in the Register of Deeds are the number of the deed, the allotment and section of the land, the town or parish, the extent of the land, the name of the person receiving the deed, the date of the deed, the dates of its receipt and issue and a signature of acknowledgment of its receipt by the owner. Registers may also have filed in them correspondence from recipients requesting and giving authority for deeds to be forwarded to solicitors or banks or to be handed to someone other than the person named on them.Other documents dealt with in the same register included Certificates of Naturalization, Licenses for the occupation of Unused Roads and Water Frontages (administered by VA 669 Department of Public Works) and Eucalyptus Licenses. Further details regarding Unused Roads and Water Frontages may be found in such series as VPRS 10542 Rent Rolls Unused Roads and Water Frontages and VPRS 4683 Regional Rent Rolls, Unused Roads and Water Frontages.VPRS 13729/ P1 was previously registered as Unit 211 of VPRS 406 / P Register of Deeds.

根据《土地法》与《矿业法》，涉及王室授地（Crown grants）、租赁契约（leases）与许可（licenses）的正式文件，需以可问责的方式，从墨尔本的王室土地与测量部（Department of Crown Lands and Survey）及/或矿业部（Mines Department）转交至维多利亚州全境的相关个人。与租金收缴等工作同理，该任务借助本地税收接收与出纳员（Receivers of Revenue and Paymasters）的服务完成，该职务通常由本地法院书记员兼任。在本迪戈（Bendigo）等较大城镇，则可使用国库分署（Sub-Treasury Offices）。契约登记册（Registers of Deeds）最初由殖民财政部（Colonial Treasury）的税收接收与出纳员负责维护。王室授地契约经总督签署后，需先转交至殖民大臣（Colonial Secretary），再由财政大臣（Treasurer）在收取规定费用后完成交付。税收接收与出纳员负责将相关信息录入登记册，在收取相关费用后将契约发放给所有人或其授权代表，并在登记册上留存所有人签收的收讫记录。当非都会地区设立国库分署后，殖民财政部的税收接收与出纳员可将本地居民的契约转交至本地税收接收与出纳员，由其代为交付。后续，契约可直接寄送至本地收支办事处（Receipt and Pay Offices）。契约登记册由税收接收与出纳员用于记录所处理的文件及其转交至所有人的情况。对于王室土地与测量部（Department of Crown Lands and Survey，档案编号VA 538）而言，一旦王室土地占用许可经土地与工程委员会（Board of Land and Works，档案编号VA 774）批准，或租赁契约、王室授地经枢密院总督（Governor-in-Council）批准，相关细节将被转交至该部内部的契约科（Deeds Branch），用于文件的编制与执行。其中多数事项涉及墨尔本以外地区的相关事务。契约将随附通知函，并在《政府公报》（Government Gazette）刊登公告后，转交至本地税收接收与出纳员，由其转交至持证人（licensee）、承租人（lessee）或受授人（grantee）。契约交付完成后，税收接收员需将通知函退回至相关部门，告知交付情况。意向收件人将收到标准信函或卡片，通知其可前往指定地点的指定官员处领取契约。在最初的土地区（Land Districts）与教区（parishes）列表中，每个土地区内的教区均指定了一名税收接收员。部分地点可同时为多个土地区内的教区提供服务。耶亚（Yea）是西摩土地区（Seymour Land District）的收支办事处。契约登记册中记录的信息包括契约编号、土地的地块与区段、城镇或教区名称、土地面积、契约领取人姓名、契约签署日期、收讫与发放日期，以及所有人签收的收讫签名。登记册中还可能存档有收件人提交的往来函件，包括请求并授权将契约转交给律师、银行，或交付给登记姓名以外的人员的相关申请。该登记册中处理的其他文件包括入籍证书（Certificates of Naturalization）、闲置道路与滨水用地占用许可（Licenses for the occupation of Unused Roads and Water Frontages，由公共工程部VA 669管理）以及桉树种植许可（Eucalyptus Licenses）。关于闲置道路与滨水用地的更多细节，可在VPRS 10542《闲置道路与滨水用地租金名册》、VPRS 4683《区域闲置道路与滨水用地租金名册》等档案系列中查阅。VPRS 13729/ P1此前被登记为VPRS 406 / P《契约登记册》的第211单元。