VPRS 17124 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本会议记录依据《1863年市政机构法案》（27 Vic., No.184）第145条及后续相关地方政府立法（包括《1958年地方政府法案》（No.6299））制定。早在1863年之前便已存在的诸多地方政府机构，即以会议记录形式留存其会议档案。上述法案要求，市政委员会每次会议的所有议事流程均需以会议记录形式留存，并记录所有出席议员的姓名，以及所有对动议投赞成票、反对票的人员信息。经下一次市政委员会会议审议确认后的正式会议记录，须由会议主持人或市长签署。本会议记录涵盖市政委员会负责的各类事务范畴，包括基建、社区服务、地方税征收、物业估值与城镇规划等。维多利亚州多数市政委员会均采用委员会制度。《1903年地方政府法案》（No.1893）废除了单独留存委员会会议记录的要求，并新增规定：委员会向市政委员会提交的报告须纳入市政会议记录之中。部分情况下，委员会会议记录可直接载入市政委员会会议纪要簿，以替代委员会报告，或作为报告的补充内容留存。若委员会会议记录以独立卷宗形式留存，则会形成与市政委员会会议记录相互独立的档案序列。