VPRS 15138 Index to Council Minutes

This series can be used to find information on particular subjects in Council minutes. Separate indexes are only available for some years. In addition, some minute books contain their own indexes to names and/or subjects mentioned in the minutes.The records in this series are arranged in files by year. Within each year, the index is arranged generally alphabetically by subject, and includes references to the file numbers corresponding to each subject. Under each main alphabetical heading there are various sub-headings. The specific entries under each sub-heading are mostly chronological, in the order they would be found in the minutes. Each entry comprises a brief description and the relevant page number in the minutes.From 1964, the index is divided into sections according to the type of business or the council department dealing with an issue, eg. Administration, Engineering (Department), Health and Building(s), Electric Supply (Department). In 1973, there is an additional section, Location, which is an alphabetical index by street name.Note: Most of these records were originally attached with string between soft cardboard covers, with each of these volumes containing one or more indexes. During processing of the records for transfer to the Public Record Office Victoria [PROV], the pages were removed from their original covers and filed in acid free folders. Each annual index is now in a separate folder.

本系列档案可用于检索议会会议记录（Council minutes）中的特定主题信息。仅部分年份配有独立索引。此外，部分会议记录本（minute books）会自带针对记录中提及的人名及/或主题的专属索引。
本系列档案按年份分案卷归档。每一年度的索引通常按主题字母顺序排列，并标注对应各主题的案卷号（file numbers）。每个主要字母类目标题下设有若干子标题，各子标题下的具体条目大多按时间顺序排列，与会议记录中的出现顺序完全一致。每条条目包含简要描述及会议记录中的对应页码。
1964年起，索引按业务类型或处理相关议题的议会部门划分章节，例如：行政部、工程部（Engineering (Department)）、卫生与建筑部、电力供应部（Electric Supply (Department)）。1973年新增「位置」（Location）章节，为按街道名称排序的字母式索引。
备注：本系列多数档案最初以细绳绑定于软纸板封皮之间，每册卷宗包含一个或多个索引。在将档案移交至维多利亚公共档案馆（Public Record Office Victoria，PROV）进行整理期间，原有封皮被拆除，档案页面被重新归档至无酸文件夹（acid free folders）中。目前每一年度的索引均单独存放于一个专属文件夹内。