VPRS 9068 School Records

This series has been created to contain a variety of records created by Gillieston Primary School No. 2275 (VA 3292) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集旨在收录吉莱斯顿第二小学（编号2275，档案编号VA 3292）产生的、符合《公共档案办公室学校档案通用处置规程第88/2号标准》中认定为永久保存的各类档案。受各类因素影响，本规程中认定的部分永久档案或已散佚无存。本数据集实际收录的档案，均为该校最终关停后由维多利亚州教育部征集所得，据目前所知，此为仅存的留存档案。此外，部分学校曾经历阶段性临时关停。如需了解该校更多详情，请查阅1973年出版的《愿景与成就：维多利亚州公立教育百年史》中相关条目。

收录内容
本规程认定为永久保存的档案类别如下，随附的移交详情清单将列明本校实际征集到的具体档案条目。

1. 行政档案：涵盖学校运营管理相关事务，具体包括：
- 来自教育部或其他机构、与本校专属事务相关的官方往来函件档案；教育部发布的通用指令或通告类档案已被筛选销毁。
- 校刊副本
- 校长或班主任的工作日记
- 学校投资登记册

2. 学生档案：小学学生出勤的核心档案为学生登记册，其中记录内容包括：学生姓名、出生日期与入学日期、父母或监护人的姓名、住址与职业、过往就读学校、入学年级、在校各年度出勤汇总记录，以及学生最终离校后的去向信息。学生登记册的信息由家长在学生入学前填写的入学申请表录入；若为从其他公立学校转学而来，则依据原学校出具的转学通知单录入。若本校原有的学生登记册部分或全部未被寻获，则保留对应的部分或全部补充档案。本数据集或同时包含学生成绩单，但仅限本校生成并留存副本的情况。

3. 督导检查档案：包含教育部督导员在年度督导与专项督导过程中出具的报告，督导内容涵盖校园场地、建筑、家具与档案管理状况，学校运营组织、教学水准、作息与纪律管理、教师住宿情况，以及教育部配发教材的销售审计等事项。早期督导报告记录于学校专属督导手册中，自1980年左右起，相关报告改为学校评审报告形式，由教育部留存归档。

4. 学校委员会档案：涵盖学校各类委员会的组织与运营档案，包括母亲俱乐部、家长协会、安全之家委员会及其他与本校社群相关的委员会档案。需移交的具体档案包括：会议记录册、往来函件档案、年度财务报表。

5. 学校理事会档案：涵盖学校理事会的组织与运营档案。维多利亚州学校理事会设立于1983年，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会需在教育部部长发布的指导框架内，制定本校的整体教育政策，同时承担多项其他职责：包括校园场地与建筑的维护（含修缮、翻新与清洁组织工作）、对学校运营与管理出具评估意见，以及履行法规规定的其他职责。1910年至1983年间，除制定学校政策外的上述全部职责，均由原学校委员会承担。需移交的具体档案包括：会议记录册、往来函件档案、年度财务报表、政策文件档案。

本数据集或同时包含原学校委员会及理事会下属委员会产生的档案。

额外收录档案说明
本数据集或包含本规程未列明的额外档案，原因主要为以下一项或两项：
1. 规程发布前已移交的档案：本规程发布前，档案已移交至公共档案办公室或教育部保管。除上述核心档案外，通常还会留存以下档案：出勤名册与考试登记册、教师缺勤登记册、教师考勤簿、教师收费记录册、体罚登记册、事故登记册，以及校内外转学通知单。
2. 规程未收录的档案：通常包括以下类别：师生、校园建筑及学校活动/事件的照片、录像带或胶片；其他校内出版物，如学生/教职工通讯、年鉴及教师手册；以及与本校历史特殊事件相关的档案，如建校仪式、校友会、周年纪念或关停活动记录。

部分情况下，本数据集或包含编号为VA 714的教育部"关停学校档案"，该档案记录了学校资产（如建筑、土地）处置、学校用地撤销，以及教育部开展的其他与学校关停相关的工作内容。