VPRS 14093 School Records

This series has been created to contain a variety of records created by Mywee Primary School No. 3200 [previously known as Mywee Railway Station and Sheepwash Creek] (VA 4662) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录由第3200号迈维小学（原名为迈维火车站与洗羊溪学校，档案编号VA 4662）形成的各类档案，该批档案符合公共档案办公室（Public Record Office）《2001/01号学校档案通用处置时间表（General Disposal Schedule for Schools Records）》中认定的永久留存档案标准。受各类因素影响，本时间表内认定的部分永久档案并未留存至今。本数据集内实际移交的档案，均为该校最终关停后由教育部（Education Department）收集的档案，据信为目前已知仅存的该校留存档案。此外，部分学校曾经历阶段性临时关停。如需了解该校更多信息，请参阅《维多利亚州公立教育百年史（1973）》中《视野与实现（Vision and Realisation）》板块的相关条目。

### 档案内容
本处置时间表认定为永久留存的档案如下，所附交付详情（Consignment Details）将列明该校已被发现并移交的对应档案：
1. **行政档案**：用于记录学校运营的组织管理情况，具体包括：
- 与该校相关的官方往来函件档案，此类函件均来自教育部或其他机构；来自教育部的通用指令或通告类档案已被筛选销毁。
- 学校通讯（school newsletter）副本
- 校长或班主任的工作日志
- 学校投资登记簿
2. **学生档案**：小学学生出勤总登记簿为学生出勤档案的核心记录，该登记簿记录内容包括：学生姓名、出生日期与入学日期、父母/监护人的姓名、住址与职业、此前就读的学校、入学年级、在校各学年的出勤汇总记录，以及最终离校后的去向。
学生信息由家长在入学前填写的入学登记表录入；若为从其他公立学校转学的学生，则依据原学校出具的转学通知单录入。若该校形成的部分或全部学生出勤登记簿未被发现，则会留存对应学生的部分或全部档案。本数据集内或可找到学生成绩报告单，但仅当该校曾生成并留存副本的情况下方可获取。
3. **督导检查档案**：包含教育部督导员在年度督导与补充督导过程中形成的报告。督导内容涵盖校园场地、建筑、家具与档案管理情况，学校组织架构、教学水平、课时与纪律情况、教师住宿条件，以及对教育部配发教材销售情况的审计。督导报告需填写至该校专属的督导报告簿（inspector's report book）中，1980年左右起，此类报告改为以学校评审报告的形式呈现，并由教育部留存。
4. **学校委员会档案**：用于记录委员会的组织与运营情况，涵盖母亲俱乐部（Mother's Club）、家长协会（Parents' Associations）、安全之家委员会（Safety House Committees）及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议纪要簿
- 往来函件档案
- 年度财务报表
5. **学校理事会（School Council）档案**：用于记录理事会的组织与运营情况。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。学校理事会需依据教育部部长发布的指导方针，确定学校的总体教育政策，同时负责多项其他事务，包括校园场地与建筑的维护（含维修、改造与清洁的组织工作）、对学校办学与管理的评估，以及其他法规规定的职责。1910年至1983年间，除学校政策制定外的上述职责均由学校委员会（School Committee）承担。需移交的具体档案包括：
- 会议纪要簿
- 往来函件档案
- 年度财务报表
- 政策档案
6. 原学校委员会及理事会下属分委员会形成的档案亦可纳入本数据集。

### 附加档案内容
本数据集或包含处置时间表未列明的额外档案，原因可归结为以下一项或两项因素：
1. **档案在处置时间表发布前已移交至公共档案办公室或教育部保管**：除上述档案外，通常还会留存以下档案：
- 出勤登记簿与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记簿（corporal punishment register）
- 事故登记簿（accident registers）
- 校内外转学通知单
2. **处置时间表未纳入的档案**：此类档案可能包括：
- 学生、教职工、校园建筑及学校活动/事件的照片、录像带或胶片
- 其他学校出版物，如学生/教职工简报、年鉴与教师手册
- 与学校历史上特殊事件相关的档案，如建校、重聚、周年纪念或学校关停相关记录

在部分案例中，本数据集或包含编号为VA 714的教育部“关闭学校档案（Closed School File）”，该档案用于记录学校资产（如建筑、土地）的处置、学校储备地的撤销，以及教育部在学校关停过程中开展的其他相关活动。