VPRS 17072 Committee Minutes

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things as arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No.184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列档案可能包含单个委员会或多个委员会的会议记录。维多利亚州绝大多数地方议会均采用委员会制度。议会可就任何认为更适宜由委员会规范管理的事务，任命专门委员会。委员会可分为常设委员会与临时委员会两类。常设委员会（涵盖财政、公共工程、卫生等领域）负责持续监督特定事务，定期向议会提交报告，此类报告将被纳入议会会议记录。临时委员会任期较短，负责筹备仪式活动等相关事务。委员会成员由所属市政当局的部分或全体议员担任。1863年《市政机构法》（第184号）引入强制要求，规定议会必须任命委员会，并明确委员会会议记录需由主席在下次会议上签署。1874年《地方政府法》（第506号）新增条款，要求委员会必须向议会提交报告（在此类法案出台前，并无禁止议会设立委员会的规定）。1903年《地方政府法》（第1893号）取消了留存委员会会议记录的强制要求，但新增规定，需将委员会提交的报告纳入议会会议记录。包括1958年《地方政府法》（第6299号）在内的后续立法，均延续了上述要求。会议记录通常会记录出席会议的议员姓名、各项议程的详细内容及议会作出的决议。会议记录经下次委员会会议确认无误后，需由市长或本次会议主席签署或认证。