VPRS 4122 School Records

This series has been created to contain a variety of records created by Kolora Primary School No. 883 (VA 752) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列收录了由第883号科洛拉小学（Kolora Primary School No. 883，档案编号VA 752）生成的、符合公共档案办公室（Public Record Office）《学校档案通用处置标准第88/2号》认定为永久保存的各类档案。因各类原因，本处置标准中认定的部分永久档案或已佚失。本系列实际收录的档案，均为该校最终停办后由维多利亚州教育部征集所得，据目前所知，这是仅存的该校留存档案。此外，部分学校曾经历临时停课。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》（Vision and Realisation. A Centenary History of State Education in Victoria (1973)）中的相关条目。

档案范围
本处置标准中认定为永久保存的档案如下。随附的档案明细清单将明确本校实际征集并纳入本系列的具体档案条目。

1. 行政档案（Administration records）：涵盖学校运营的组织管理相关内容，具体包括：
- 来自维多利亚州教育部或其他机构、涉及该校专属事务的官方往来函件档案。教育部发布的通用指令或通告类档案已被筛选销毁。
- 校刊副本
- 校长/校务主任日记
- 学校投资登记簿

2. 学生档案（Pupil records）：小学学生考勤的主档案为学生登记簿，该登记簿记录学生姓名、出生日期与入学日期、父母/监护人姓名、住址与职业、此前就读学校、入学年级、在校各年度考勤汇总记录，以及最终离校后的去向。学生信息由入学前家长填写的入学登记表录入；若为从其他公立学校转入的学生，则凭原学校开具的转学通知单录入。若该校生成的部分或全部学生登记簿未被找到，则留存该部分或全部学生档案。本系列中或可包含学生成绩单（Pupil reports），但仅限该校生成并留存副本的情况。

3. 督导检查档案（Inspection records）：包含教育部督导员在年度督导与补充督导期间出具的报告。督导内容涵盖校园场地、建筑、家具与档案管理状况，学校组织架构、教学水准、课时与纪律管理、教师住宿情况，以及教育部配发教材的销售审计等事项。督导报告最初记入学校督导报告簿，自1980年左右起改为留存于教育部的学校评审报告。

4. 学校委员会档案（School committees records）：涵盖委员会的组织与运营相关记录，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。本次移交的具体档案包括：会议纪要簿、往来函件档案及年度财务报表。

5. 学校理事会档案（School Council records）：涵盖理事会的组织与运营相关记录。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内确定学校的总体教育政策，同时承担多项其他职责，包括校园场地与建筑的维护（含维修、翻新与清洁工作的组织）、对学校办学与管理的评估，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的上述职责均由学校委员会承担。本次移交的具体档案包括：会议纪要簿、往来函件档案、年度财务报表及政策文件。原学校委员会及理事会下属委员会生成的档案也可能被纳入本系列。

二、附加档案内容
本系列或包含处置标准中未列明的附加档案，原因如下任一或两者：
1. 档案在本处置标准发布前已移交至公共档案办公室（Public Record Office）或教育部保管。除上述核心档案外，通常还留存以下档案：
- 考勤簿与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记簿
- 事故登记簿
- 校内转学与校外转学通知单

2. 未被纳入本处置标准的档案，可能包括以下类型：
- 学生、教职工、学校建筑及学校活动/赛事的照片、录像或胶片
- 其他学校出版物，如学生/教职工公报、年鉴及教师手册等
- 与该校历史上特殊事件相关的档案，如建校落成、校友重聚、周年纪念或停办等事项。

部分情况下，本系列或包含维多利亚州教育部（VA 714）编号的"Closed School File"（停办学校档案）。该档案记录了学校资产（如建筑、土地）的处置、学校用地储备的撤销，以及教育部与该校停办相关的其他工作。