VPRS 14078 School Records

This series has been created to contain a variety of records created by Heatherton Primary School No. 938 [previously known as Kingston, 1870-c1880] (VA 4647) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集系列收录了由第938号希瑟顿小学（Heatherton Primary School No. 938，1870年至约1880年间曾名为金斯顿小学（Kingston），档案编号VA 4647）生成的各类记录，这些记录符合公共档案办公室《2001/01号学校档案通用处置规程》（Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records）中认定为永久保存的范畴。
由于各类原因，规程中认定的部分永久档案可能已散佚。本系列实际收录的档案均为该校最终关停后由教育部（Education Department）收集所得，据信为目前已知仅存的留存档案。此外，部分学校曾经历阶段性临时关停。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》（Vision and Realisation. A Centenary History of State Education in Victoria (1973)）中相关条目。

档案内容
本系列收录的档案均为规程中认定的永久档案。随附的委托移交详情将列明本校已寻获并移交的档案清单。
* 行政档案：用于记录学校运营的组织架构，具体包括：
- 官方往来函件档案：涵盖来自教育部或其他机构的、与本校相关的特定事项函件。教育部发布的通用指令或通告类档案已被筛选销毁。
- 校报副本
- 校长或教务主任的工作日志
- 学校投资登记册
* 学生档案：小学学生出勤总登记册为学生核心档案，登记内容包含学生姓名、出生日期与入学日期、父母或监护人姓名、住址与职业、曾就读学校、入学年级、在校各年度出勤汇总记录，以及最终离校后的去向。
学生信息由入学前家长填写的入学登记表录入；若为从其他公立学校转学而来，则依据原学校出具的转学通知单录入。若本校生成的部分或全部学生出勤登记册未寻获，则会留存部分或全部此类学生档案。本系列中或可找到学生成绩报告单，但仅当本校生成并留存了副本的情况下方可收录。
* 督导检查档案：包含教育部督导员在年度督导与补充督导过程中生成的报告。督导内容涵盖校园场地、建筑、家具与档案管理状况，学校组织架构、教学水准、课时与纪律情况、教师办公条件，以及教育部配发教材的销售审计等事项。督导报告最初记录于学校督导报告簿中；自1980年左右起，相关报告改为以学校评审报告形式呈现，并由教育部留存。
* 学校委员会档案：用于记录委员会的组织与运营情况，涵盖母亲俱乐部、家长协会、安全之家委员会及其他与本校社区相关的委员会。需移交的特定档案包括：
- 会议纪要簿
- 往来函件档案
- 年度财务报表
* 学校理事会档案：用于记录理事会的组织与运营情况。学校理事会设立于1983年，由校长、教职员工代表、家长代表及社会各界代表组成。理事会负责在教育部部长发布的指导框架内制定学校的通用教育政策，同时承担多项其他职责，包括校园场地与建筑维护（含维修、翻新与清洁的组织工作）、对学校办学行为与管理情况提出意见，以及其他法规规定的职责。1910年至1983年间，除制定学校政策外的所有上述职责均由学校委员会承担。需移交的特定档案包括：
- 会议纪要簿
- 往来函件档案
- 年度财务报表
- 政策档案
* 原学校委员会及理事会附属委员会生成的档案亦可纳入本系列。

附加档案内容
本系列或包含规程中未列明的附加档案，原因如下一项或两项：
* 档案在本规程发布前已移交至公共档案办公室（Public Record Office，简称PRO）或教育部保管。除上述档案外，通常还会留存以下档案：
- 出勤登记册与考试登记册
- 教师缺勤登记册
- 教师考勤簿
- 教师收款记录簿
- 体罚登记册
- 事故登记册
- 内外转学通知单
* 未纳入处置规程的档案，可能包含以下类别：
- 学生、教职员工、学校建筑及学校活动/事件的照片、录像带或胶片
- 其他学校出版物，如师生公告、年鉴及教师手册
- 与学校历史上特殊事件相关的档案，如建校、重聚、周年纪念或关停活动

在部分情况下，本系列或包含编号为VA 714的教育部档案“关停学校档案”（Closed School File），该档案用于记录学校资产（如建筑、土地）处置、学校储备用地撤销，以及教育部与学校关停相关的其他活动。