VPRS 4165 School Records

This series has been created to contain a variety of records created by Broughton Primary School No 3094 (VA 795) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录由第3094布劳顿小学（Broughton Primary School No 3094，VA 795）产生的、符合《公共档案馆学校档案通用处置计划表》（Public Record Office Standard 88/2 General Disposal Schedule for Schools Records）中认定为永久保存的各类档案。受各类因素影响，本计划表中认定的部分永久档案或已散佚。本数据集实际收录的档案，均由维多利亚州教育厅（Education Department）在该校正式停办后征集所得，故可认定为目前已知仅存的该校档案遗存。此外，部分学校曾经历阶段性临时停办。如需了解该校更多信息，请查阅《愿景与成就：维多利亚州公立教育百年史（1973）》（Vision and Realisation. A Centenary History of State Education in Victoria (1973)）中的相关条目。

一、核心收录档案
本数据集按处置计划表认定范围，收录以下类别档案，附随的档案清单将列明该校实际寻获并移交的档案条目：
1. 行政档案（Administration records）：用于记录学校运营的组织架构，具体包括：校方与教育厅或其他机构往来的专属公务信函档案；教育厅发布的通用指令或通告类档案已被筛选销毁；校方校报副本；校长/校务主任工作日志；学校投资登记册。
2. 学生档案（Pupil records）：小学学生出勤的核心档案为学生登记册，其中记录内容包括：学生姓名、出生日期与入学日期、监护人/家长的姓名、住址与职业、此前就读学校、入学年级、在校各年度出勤汇总记录，以及毕业后的去向。学生登记册的信息来源于入学前家长填写的入学申请表；若学生为跨校转学，则信息来源于原校出具的转学通知单。若该校生成的部分或全部学生登记册未被寻获，则可保留对应学生的补充档案。本数据集或同时收录学生成绩单，但仅当该校生成并留存了副本的情况下方可纳入。
3. 视察档案（Inspection records）：包含教育厅巡视员在年度视察与补充视察期间出具的报告，视察内容涵盖校园场地、校舍、家具与档案管理状况、学校组织架构、教学水准、作息与纪律、教师住宿情况，以及教育厅配发教材的销售审计情况。此前巡视员均在校方专属的视察报告簿中填写报告，自1980年左右起，相关报告改为以学校复盘报告形式出具，并由教育厅留存。
4. 学校委员会档案（School committees records）：用于记录学校各类委员会的组织与运营情况，涵盖母亲俱乐部、家长协会、安全家园委员会及其他与学校社群相关的委员会。需移交的具体档案包括：会议记录簿、往来信函档案，以及年度财务报表。
5. 学校理事会档案（School Council records）：用于记录学校理事会的组织与运营情况。维多利亚州的学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会需在教育厅长发布的指导框架内，确定学校的总体教育政策，同时承担多项其他职责，包括校园场地与校舍的维护（涵盖维修、翻新与清洁工作的组织）、对学校运营与管理的评估，以及法规规定的其他履职事项。1910年至1983年间，除学校政策制定外的所有上述职责均由学校委员会承担。需移交的具体档案包括：会议记录簿、往来信函档案、年度财务报表，以及政策相关档案。本数据集或同时收录原学校委员会及理事会下属分委员会生成的档案。

二、额外收录档案
本数据集或收录处置计划表未列明的额外档案，原因主要为以下一项或两项：档案在处置计划表发布前已移交至公共档案馆或教育厅保管。除上述档案外，通常还会留存以下类别档案：出勤名册与考试登记册、教师缺勤登记册、教师考勤簿、教师收款记录簿、体罚登记册、事故登记册，以及校内外转学通知单。
此外，处置计划表未涵盖的档案也可能被纳入，具体包括：学生、教职工、校舍及学校活动/事件的照片、视频或胶片；其他校方出版物，如学生/教职工简报、年鉴及教师手册；以及与学校历史上特殊事件相关的档案，如建校落成、校友重聚、周年纪念或停办活动等。
部分情况下，本数据集还会收录教育厅（VA 714）题为"停办学校档案（Closed School File）"的卷宗，该卷宗用于记录学校资产（如校舍、土地）的处置、学校用地储备的撤销，以及教育厅开展的其他与学校停办相关的工作。