VPRS 14082 School Records

This series has been created to contain a variety of records created by Merton Primary School No. 1532 (VA 4651) identified as permanent in Public Record Office Standard 01/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录了由默顿第1532公立小学（Merton Primary School No.1532，档案编号VA 4651）生成的、符合公共档案馆（Public Record Office）《学校档案通用处置表第01/01号标准》中界定为永久保存的各类档案。受各类因素影响，本处置表中认定的部分永久档案或已散佚。本数据集实际收录的档案，为该校最终关停后由维多利亚州教育部征集所得，据目前所知，此为该校仅存的留存档案。此外，部分学校曾经历阶段性临时关停。如需了解该校更多背景信息，请参阅《愿景与成就：维多利亚州公立教育百年史（1973）》（Vision and Realisation. A Centenary History of State Education in Victoria (1973)）中的相关条目。

档案内容：本处置表中认定为永久保存的档案包含以下类别。随附的移交明细清单将列明该校已寻获并移交的具体档案条目。
1. 行政档案：用于记录学校运营管理相关事务，具体包括：
- 往来官方信函档案：涵盖来自教育部或其他机构、与该校专属事务相关的官方通信文件。教育部发布的通用指令或通告类文件已被筛选销毁。
- 校刊副本
- 校长或首席教师的工作日志
- 学校投资登记簿
2. 学生档案：小学学生考勤的核心档案为学生名册，其中记录内容包括：学生姓名、出生日期与入学日期、家长或监护人的姓名、住址与职业、此前就读的学校、录取年级、该校就读期间各学年的考勤汇总记录，以及最终离校后的去向。学生名册的信息来源于入学前家长填写的入学登记表，或从其他公立学校转学而来的学生所持的转学证明文件。若该校生成的部分或全部学生名册未被寻获，则留存对应的部分或全部衍生档案。本数据集亦可包含学生成绩单，但仅当该校曾生成并留存副本的情况下方可收录。
3. 督导检查档案：包含教育部督导员在年度及专项巡查过程中生成的检查报告。督导检查及评价内容涵盖校园场地、建筑设施、家具设备与档案管理状况，学校组织架构、教学水准、作息与纪律管理、教师住宿情况，以及教育部配发教材的销售审计情况。此前督导员会在该校专属的督导报告簿中填写检查记录，自1980年左右起，相关记录改为以学校评审报告的形式呈现，并由教育部留存归档。
4. 学校委员会档案：用于记录各类学校相关委员会的组织与运作情况，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录簿
- 往来通信档案
- 年度财务报表
5. 学校理事会档案：用于记录学校理事会的组织与运作情况。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内，制定学校的总体教育政策。此外，理事会还需承担多项其他职责，包括校园场地与建筑设施的维护、修缮与清洁组织工作，对学校运营与管理提出评议意见，以及履行法规规定的其他职责。在1910年至1983年期间，除学校政策制定外的上述所有职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录簿
- 往来通信档案
- 年度财务报表
- 政策文件档案
此外，本数据集亦可收录原学校委员会及理事会下设委员会生成的相关档案。

额外收录档案：本数据集除处置表中认定的档案外，亦可包含额外收录的档案，原因主要包括以下一项或两项：
1. 在本处置表发布前，档案已移交至公共档案馆（Public Record Office，PRO）或教育部保管。除上述档案外，通常还会留存以下档案：
- 考勤名册与考试登记册
- 教师缺勤登记册
- 教师考勤簿
- 教师收款记录簿
- 体罚登记册
- 事故登记册
- 校内/校外转学通知文件
2. 处置表未纳入的档案。此类档案可能包括：
- 学生、教职工、校园建筑及学校活动/事件相关的照片、录像带或胶片
- 其他学校出版物，如学生/教职工简报、年鉴及教师手册
- 与学校历史上独特事件相关的档案，如建校落成、校友重聚、周年纪念或学校关停相关记录

在部分情况下，本数据集还可包含教育部（Education Department，档案编号VA 714）题为"Closed School File"的文件。该档案用于记录学校资产（如建筑、土地）的处置、学校保留地的撤销，以及教育部开展的其他与学校关停相关的工作。