VPRS 3795 Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集收录的地方议会会议纪要，系依据1863年《市政机构法》（27 Vic., No.184）第145条及后续地方治理相关立法（含1958年《地方政府法》（No.6299））编制而成。早在1863年之前便已设立的诸多地方政府机构，即已以会议纪要的形式留存议事记录。上述法案均要求，地方议会每次会议均须完整记录全部议事流程，并列明所有出席议员的姓名，以及所有对各项动议投赞成票与反对票的议员姓名。经下次议会会议确认后的正式会议纪要正本，还须由会议主持人（市长或议长）签字确认。该会议纪要涵盖地方议会负责的全部政务活动范畴，包括市政建设、社区服务、市政税费收缴、财产估值与城镇规划等。维多利亚州多数地方议会均采用委员会治理体系。1903年《地方政府法》（No.1893）废除了单独留存委员会会议纪要的硬性要求，转而规定委员会提交给议会的工作报告须纳入议会会议纪要之中。在部分情形下，委员会会议纪要可直接记录于议会会议纪要簿内，既可替代委员会工作报告，亦可与工作报告一并收录。若委员会会议纪要以单独册次留存，则其将构成独立于议会会议纪要的专属档案系列。