VPRS 15069 Index to Council Minutes

This series comprises an index to Council Minutes. This index provides subject access to pages in the Council Minutes VPRS 5338.Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集系列为议会会议记录索引。该索引可按主题检索VPRS 5338号《议会会议记录》中的所有页面。
议会会议记录的编制依据为《1863年市政机构法案》（27 Vic., No.184）第145条，以及后续出台的各类地方政府相关立法，其中包括《1958年地方政府法案》（No.6299）。1863年之前成立的多数地方政府机构，均已采用会议记录的形式留存议事档案。
上述法案明确要求：议会每次会议的全部议事流程、所有出席议员的姓名，以及所有对动议投赞成票与反对票的人员姓名均需完整记录。会议记录正本须经下一次议会会议审议确认后，由当日会议的市长或主席签署存档。
议会会议记录涵盖议会权责范围内的各类事务，包括市政建设、社区服务、地方税征收、房产估值与城镇规划等。
维多利亚州多数地方议会采用委员会治理机制。《1903年地方政府法案》（No.1893）取消了单独留存委员会会议记录的强制要求，新增规定须将委员会提交议会的工作报告纳入议会会议记录。
部分场景中，委员会会议记录会直接录入议会会议记录本，以替代或补充委员会专项报告。若委员会会议记录以独立卷宗形式留存，则将形成与议会会议记录分属不同类别的数据集系列。