VPRS 4185 School Records

This series has been created to contain a variety of records created by Noorat Estate Primary School No. 3609 (VA 815) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录由第3609号努拉特小学（Noorat Estate Primary School No.3609，档案编号VA 815）产生的各类永久档案，该类档案的留存规范依据《公共档案馆（Public Record Office）标准88/2：学校档案通用处置计划表》制定。受各类因素影响，计划表中列明的部分永久档案可能已散佚无存。本数据集实际收录的档案，均为该校最终停办后由维多利亚州教育部门征集所得，据信为目前仅存的已知留存档案。此外，部分学校曾经历临时停课阶段。如需了解该校更多背景信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。

档案内容
本计划表中被列为永久留存的档案如下，随附的档案明细清单将列明该校实际征集到的档案条目。
1. 管理类档案：用于记录学校运营的组织架构，具体包括：由教育部门或其他机构发来的、与该校专属事务相关的官方往来函件卷宗；教育部门下发的通用指令或通告卷宗已被筛选销毁；学校通讯副本；校长或校务负责人的工作日志；学校投资登记簿。
2. 学生档案：小学学生考勤的核心档案为学生考勤登记簿（pupil register），其记录内容包括学生姓名、出生日期与入学日期、父母/监护人的姓名、住址与职业、此前就读学校、入学年级、在校各学年的考勤汇总记录，以及最终离校后的去向。该登记簿的信息来源于入学时家长填写的入学登记表，或来自其他公立学校转学学生的转学通知单。若该校生成的部分或全部学生考勤登记簿未被征集到，则留存对应部分或全部的学生明细档案。本数据集或同时收录学生成绩报告单，但仅当该校生成并留存了相关副本时方可纳入。
3. 视导类档案：包含教育部门视导员在年度及补充视导工作中生成的报告。视导内容涵盖校园场地、建筑、家具与档案管理状况，学校组织架构、教学水平、作息纪律、教师办公条件，以及对教育部门配发教科书售卖情况的审计。早期视导报告记录于学校专用视导报告簿中，自1980年左右起，相关报告改为以学校评审报告形式呈现，由教育部门留存。
4. 学校委员会档案：用于记录委员会的组织与运营情况，涵盖母亲俱乐部、家长协会、安全家庭委员会及其他与学校社区相关的各类委员会。本次征集的具体档案包括：会议记录簿、往来函件卷宗及年度财务报表。
5. 学校理事会档案：用于记录理事会的组织与运营情况。维多利亚州学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会负责在教育部长下发的指导框架内制定学校的整体教育政策，同时承担多项其他职责：包括校园场地与建筑的维护（含维修、翻新与清洁工作的组织）、对学校办学与管理情况形成评估意见，以及其他法规规定的职责。1910年至1983年间，除教育政策制定外的上述职责均由学校委员会承担。本次征集的具体档案包括：会议记录簿、往来函件卷宗、年度财务报表及政策文件档案。原学校委员会及理事会下属小组委员会生成的档案亦可纳入本数据集。

附加档案内容
本数据集或包含计划表未列明的附加档案，原因如下任一或两者兼具：一是档案在计划表发布前已移交至公共档案馆或教育部门保管。除上述档案外，通常还会留存以下档案：考勤登记簿与考试登记簿、教师缺勤登记簿、教师考勤簿、教师收费记录簿、体罚登记簿、事故登记簿，以及内外转学通知单。二是计划表未涵盖的档案，可包括以下类型：学生、教职工、校园建筑及学校活动/事件的照片、视频或胶片影像；其他学校出版物，如学生/教职工简报、年鉴及教师手册；以及与学校历史特殊事件相关的档案，如校舍落成、校友重聚、周年纪念或学校停办相关材料。
部分情况下，本数据集或包含编号为VA 714的教育部门档案，标题为「停办学校档案」（Closed School File）。该档案记录了学校资产（如建筑、土地）处置、学校用地撤销，以及教育部门开展的其他与学校停办相关的活动。