VPRS 4031 Minutes Abattoirs And Cattle Markets Committee

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things as arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No.184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列档案可涵盖单个委员会或多个委员会的会议记录。维多利亚州绝大多数地方议会均采用委员会治理体系。议会可针对某项需专门机构规范统筹的议题，任命专项委员会。委员会分为常务委员会（standing committee）与临时委员会（occasional committee）两类。常务委员会（分管财政、公共工程、卫生等领域）需长期监督对应事务，并定期向议会提交报告，相关报告将被收录于议会会议记录（council minutes）。临时委员会任期较短，主要负责承办仪式活动筹备等临时性事务。委员会成员由该市政辖区的部分或全体市政议员组成。《1863年市政机构法案（第184号）》首次引入强制要求议会设立委员会的条款，并明确规定委员会会议记录需经主席在后续会议上签字归档。《1874年地方政府法案（第506号）》新增了委员会需向议会提交报告的要求（在此两项法案出台前，并无禁止议会设立委员会的相关规定）。《1903年地方政府法案（第1893号）》取消了强制留存会议记录的要求，但新增条款要求委员会提交的报告必须收录于议会会议记录。后续包括《1958年地方政府法案（第6299号）》在内的地方立法均延续了上述相关要求。会议记录通常会记录出席会议的市政议员姓名、议程事项详情及议会作出的各项决议。会议记录经后续委员会会议确认无误后，需由市长或本次会议主席签字或加盖认证印章。