VPRS 17437 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本会议纪要依据《1863年市政机构法》（27 Vic., No.184）第145条，以及后续涉及地方治理的立法（包括1958年《地方政府法》（No.6299））制定。1863年之前已设立的诸多地方政府机构，均以会议纪要的形式留存议事记录。上述立法明确要求，每次市政会议的全部议事流程均需记录为纪要，并载明全体出席议员的姓名，以及对各项动议投赞成票与反对票的议员姓名。会议纪要正本需经下一次市政会议审议通过后，由市长或本次会议主席签署确认。该类纪要涵盖市政委员会负责的全品类事务，包括市政建设、社区服务、市政税费征收、财产评估与城镇规划等。维多利亚州多数市政委员会均采用委员会治理体系。《1903年地方政府法》（No.1893）取消了单独留存委员会会议纪要的强制要求，转而规定委员会提交给市政委员会的报告需纳入市政会议纪要。部分情形下，委员会会议纪要可直接录入市政会议纪要簿，既可替代委员会报告，也可作为其补充内容留存。若委员会会议纪要以独立卷宗形式单独留存，则其与市政会议纪要各自构成独立的档案序列。