VPRS 6521 School Records

This series has been created to contain a variety of records created by Stockdale Primary School No. 3712 (VA 4503) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录了由第3712号斯托克代尔小学（Stockdale Primary School No.3712，VA 4503）产生的各类档案，这些档案均符合《公立档案办公室（Public Record Office）第88/2号学校档案通用处置规程》中认定为永久保存的范畴。由于各类原因，规程中认定的部分永久档案可能已佚失。本次移交至本数据集的档案，均由维多利亚州教育部（Education Department）在该校永久关停后收集，据信为目前仅存的已知留存档案。此外，部分学校曾经历临时关停阶段。如需了解该校更多信息，请查阅《维多利亚州公立教育百年史（1973）》（*Vision and Realisation: A Centenary History of State Education in Victoria*）中的相关条目。

### 馆藏内容
本规程中认定为永久保存的档案如下，随附的档案清单将列明该校实际寻获并移交的档案条目：
1. 行政档案：用于记录学校运营的组织架构与日常运作，具体包括：
- 校方与教育部或其他机构往来的专属公务函件档案；教育部发布的通用指令或通告档案已被筛选销毁。
- 学校通讯简报副本
- 校长（或首席教师）工作日志
- 学校投资登记簿
2. 学生档案：小学学生考勤总登记簿为核心学生档案，该登记簿记录内容包括：学生姓名、出生日期与入学日期、父母或监护人姓名、住址与职业、此前就读学校、入学年级、在校各学年考勤汇总记录，以及离校后的去向。
登记信息由家长在学生入学前填写的入学申请表录入；对于从其他公立学校转学的学生，则依据原学校出具的转学通知单录入。若该校部分或全部学生考勤登记簿未被寻获，则留存该类学生档案相关记录的部分或全部。
本数据集或同时留存学生成绩单，但仅当该校曾生成并留存副本的情况下方可纳入。
3. 督导检查档案：包含教育部督导员在年度督导与补充督导期间出具的报告。督导内容涵盖校园场地、校舍、家具与档案管理状况，学校组织架构、教学水准、课时安排与纪律规范、教师办公条件，以及教育部配发教科书的销售审计情况。此前督导报告均填写于学校专用督导报告簿中；自1980年左右起，督导报告改为学校评审报告形式，由教育部留存。
4. 学校委员会档案：用于记录委员会的组织与运作情况，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议纪要簿
- 往来函件档案
- 年度财务报表
5. 学校理事会档案：用于记录理事会的组织与运作情况。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内制定学校的总体教育政策，同时承担多项其他职责，包括校园场地与校舍的维护（含维修、改造与清洁工作组织）、对学校办学与管理的评估，以及法规规定的其他职责。1910年至1983年间，除制定学校政策外的上述职责均由学校委员会承担。需移交的具体档案包括：
- 会议纪要簿
- 往来函件档案
- 年度财务报表
- 政策档案
此外，本数据集或同时包含原学校委员会及理事会下属小组委员会产生的档案。

### 附加馆藏内容
本数据集或包含规程未列明的额外档案，原因如下任一或两者：
1. 档案在本规程发布前已移交至公立档案办公室或教育部保管。
除上述档案外，通常还会留存以下档案：
- 考勤名册与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记册
- 事故登记簿
- 内外转学通知单
2. 未列入处置规程的档案，可能包括以下类型：
- 学生、教职工、校舍及学校活动/事件的照片、录像或胶片资料
- 其他学校出版物，如学生/教职工简报、年鉴与教师手册
- 与学校历史特殊事件相关的档案，如校舍启用、校友重聚、周年纪念或学校关停相关记录
在部分情况下，本数据集或包含一份标题为“关停学校档案”的教育部（VA 714）档案，该档案记录了学校资产（如校舍、土地）处置、学校用地撤销，以及教育部开展的其他与学校关停相关的工作。