VPRS 21116 General and Planning Committee Minutes

This series comprises volumes containing General and Planning Committee Minutes of Brimbank City Council (VA3675). The Committee Minutes in this series contain mostly planning documentation. The Planning Committee Minutes consist solely of Planning documentation relating to Planning Permits and various other Planning documentation. Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes. These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning. The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes, in this case VPRS 21117.

本系列档案册收录布林班克市议会（Brimbank City Council）总务委员会与规划委员会会议纪要，档案编号为VA3675。本系列中的委员会会议纪要主体为规划类档案文件。其中规划委员会会议纪要仅涵盖与规划许可及其他各类规划相关的档案文件。市议会会议纪要的编制依据为1863年《市政机构法案》（27 Vic., No.184）第145条，以及后续与地方治理相关的立法，其中包括1958年《地方政府法案》（No.6299）。1863年之前就已成立的诸多地方治理机构，均以会议纪要的形式留存会议记录。上述法案明确要求，市议会每一次会议的所有议事流程均需完整记录为会议纪要，同时载明所有出席议员的姓名，以及对各项动议投赞成票与反对票的议员名单。经下一次市议会会议确认后，官方会议纪要原件还需由会议主持人或市长签署。该会议纪要涵盖市议会履职的全部事务范畴，包括建筑管理、社区服务、市政税征缴、物业估值以及城镇规划等领域。维多利亚州多数市议会均采用委员会治理体系。1903年《地方政府法案》（No.1893）废除了单独留存委员会会议纪要的要求，转而规定委员会向市议会提交的报告需纳入市议会会议纪要之中。在部分情形下，委员会会议纪要会被直接录入市议会会议纪要簿，以此替代委员会报告，或作为委员会报告的补充内容。若委员会会议纪要以单独册本留存，则会形成独立于市议会会议纪要的档案系列，本案例中即为VPRS 21117。