VPRS 6399 School Records

This series has been created to contain a variety of records created by Kuracca West Primary School No. 2073 (VA 4540) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录了库拉卡西区第2073公立小学（Kuracca West Primary School No. 2073，VA 4540）产生的、符合《公共档案办公室学校档案通用处置表（Public Record Office Standard 88/2）》中认定为永久保存的各类档案。由于各类原因，该处置表中认定的部分永久档案可能已佚失。本数据集实际收录的档案，是该校最终停办后由维多利亚州教育部（Education Department）征集所得，因此据信为目前已知仅存的该校留存档案。此外，部分学校曾经历阶段性临时停办。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》（Vision and Realisation. A Centenary History of State Education in Victoria (1973)）中的相关条目。

档案核心内容
本处置表中认定为永久保存的档案类别如下，随附的档案清单将明确本数据集已征集并收录的该校对应档案条目：
1. 行政档案：用于说明学校运营的组织架构，具体包含：
- 来自教育部或其他渠道的、涉及该校专属事务的官方往来函件档案；
- 记录教育部通用指令或通告的档案已被筛选销毁；
- 该校校刊副本；
- 校长或教务主任的工作日志；
- 学校资产投资登记簿。
2. 学生档案：小学学生考勤的核心档案为学生登记簿。该登记簿记录学生姓名、出生日期与入学日期、父母或监护人的姓名、住址及职业、此前就读的学校、入学年级、在校各学年的考勤汇总记录，以及最终离校后的去向。学生信息由家长在入学前填写的入学登记表录入；若为从其他州立学校转入的学生，则依据原学校填写的转学通知单录入。若该校生成的部分或全部学生登记簿未被征集到，则留存对应的部分或全部相关档案。本数据集可能收录学生成绩报告单，但仅当该校生成并留存了副本时方可收录。
3. 督导检查档案：包含教育部督导员在年度督导及补充督导期间生成的报告。督导内容与评价意见涵盖校园场地、校舍、家具与档案管理状况、学校组织架构、教学水准、作息与纪律、教师办公场地，以及教育部配发教材的售卖审计情况。此前督导员会在学校专属督导报告簿中填写报告，自1980年左右起，相关报告改为以学校评审报告的形式出具，并由教育部留存。
4. 学校委员会档案：用于记录各类学校委员会的组织与运作情况，涵盖母亲俱乐部、家长协会、安全之家委员会及其他与学校社群相关的委员会。本次征集收录的具体档案包括：会议记录簿、往来函件档案、年度财务报表。
5. 学校理事会档案：用于记录学校理事会的组织与运作情况。维多利亚州学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及更广泛的社区代表。理事会负责在教育部部长发布的指导框架内，确定学校的总体教育政策。同时，理事会还需承担多项其他职责，包括校园场地与校舍的状况维护（涵盖维修、翻新及清洁工作的组织）、对学校运营与管理形成评估意见，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的所有上述职责均由学校委员会承担。本次征集收录的具体档案包括：会议记录簿、往来函件档案、年度财务报表、政策相关档案。本数据集也可能收录原学校委员会及理事会下属小组委员会生成的档案。

附加档案内容
本数据集除上述处置表认定的档案外，还可能包含额外收录的档案，原因可归结为以下一项或两项因素：
1. 部分档案在处置表发布前已移交至公共档案办公室（Public Record Office）或教育部保管；
2. 除上述已列明的档案外，通常还会留存以下档案：考勤簿与考试登记簿、教师缺勤登记簿、教师考勤簿、教师收款记录簿、体罚登记簿、事故登记簿、校内外转学通知单。

此外，处置表未收录的档案可能包含以下类别：
- 涉及学生、教职员工、校舍及学校活动/事件的照片、录像或影片；
- 其他学校出版物，如学生/教职工简报、年鉴及教师手册；
- 与学校历史上的特殊事件相关的档案，如开学仪式、校友会、周年纪念或停办活动。

部分情况下，本数据集还可能包含教育部（Education Department，VA 714）题为“停办学校档案”的卷宗。该卷宗记录了学校资产（如校舍、土地）的处置、学校用地储备的撤销，以及教育部与学校停办相关的其他工作。