VPRS 6378 School Records

This series has been created to contain a variety of records created by Glenferrie Primary School No. 1508 (VA 4524) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集系列收录由第1508号格伦费里小学（Glenferrie Primary School No.1508，档案号VA 4524）产生的各类档案，这些档案均符合《公立档案馆学校档案通用处置标准88/2》（Public Record Office Standard 88/2 General Disposal Schedule for Schools Records）中认定为永久保存的范畴。由于多种原因，本处置标准中认定的部分永久档案可能已不存世。本系列实际移交的档案，是该校正式停办后由教育部（Education Department）收集所得，据信为目前已知仅存的留存档案。此外，部分学校曾经历临时停课阶段。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》（Vision and Realisation. A Centenary History of State Education in Victoria (1973)）中的相关条目。

### 档案内容
本处置标准中认定为永久保存的档案如下，随附的档案清单将列明该校已找到并移交的具体档案品类。

#### 行政档案
涵盖学校运营组织相关细节，具体包括：
- 与该校专属事务相关的官方往来函件档案（函件来自教育部或其他渠道）；针对教育部发布的通用指令或通告的相关档案已被筛选销毁。
- 学校通讯副本
- 校长或校务负责人的工作日志
- 学校投资登记簿

#### 学生档案
小学学生考勤的核心总记录为学生登记册，该登记册记录学生姓名、出生日期与入学日期、父母或监护人的姓名、住址与职业、此前就读学校、入学年级、在校各年度考勤汇总记录，以及最终离校后的去向。学生信息由家长在入学前填写的入学登记表录入，对于从其他州立学校转学的学生，则依据原学校填写的转学通知单录入。若该校生成的部分或全部学生登记册未被找到，则会留存该类学生档案的部分或全部内容。本系列中或可找到学生成绩报告单，但仅当该校生成并留存了相关副本时方可获取。

#### 督导检查档案
包含教育部督导员在年度督导与补充督导行程中生成的报告。督导内容涵盖校园场地、建筑、家具与档案管理状况、学校组织架构、教学水准、课时与纪律、教师办公条件，以及教育部配发教材的销售审计情况。督导报告此前记录于学校督导报告簿中，自1980年左右起，相关报告改为学校评审报告，由教育部留存。

#### 学校委员会档案
涵盖委员会的组织与运营相关记录，包括母亲俱乐部、家长协会、安全家庭委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表

#### 学校理事会档案
涵盖理事会的组织与运营相关记录。学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内确定学校的总体教育政策，同时承担多项其他职责，包括校园场地与建筑维护（含修缮、改进与清洁工作的组织）、对学校办学与管理发表意见，以及其他法规规定的职责。1910年至1983年间，除学校政策制定外的上述职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策相关档案
此外，前学校委员会及理事会下属小组委员会产生的档案也可能被纳入本系列。

### 附加档案内容
本系列或包含处置标准中未列明的附加档案，原因主要有以下两项或其中之一：
1. 档案在本处置标准发布前已移交至公立档案馆或教育部保管。
除上述档案外，通常还会留存以下档案：
- 考勤名册与考试登记册
- 教师缺勤登记册
- 教师考勤簿
- 教师收款记录
- 体罚登记册
- 事故登记册
- 转入与转出转学通知单

2. 处置标准未涵盖的档案，此类档案或包括：
- 学生、教职员工、学校建筑及学校活动/事件的照片、视频或影片
- 其他学校出版物，如学生/教职工简报、年鉴与教师手册
- 与学校历史上特殊事件相关的记录，如落成仪式、校友会、周年纪念或停办活动。

在部分情况下，本系列或包含编号为VA 714的教育部档案，题为《停办学校档案》（Closed School File），该文件记录了学校资产（如建筑、土地）的处置、学校保留地的撤销，以及教育部与学校停办相关的其他活动。