VPRS 14687 Committee Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No. 184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集收录的议会会议记录，系依据《1863年市政机构法案》（维多利亚女王27年，第184号法案）第145条，结合后续涉及地方治理的相关立法（包括《1958年地方政府法案》，第6299号）制定形成。早在1863年之前便已设立的诸多地方治理机构，均以会议纪要的形式留存其议事记录。上述法案均要求，议会每召开一次会议，须完整记录全部议事流程，并载明所有出席议员的姓名，以及对各项动议投赞成票与反对票的人员名单。经后续议会会议确认后的会议记录正本，还须由本次会议的市长或主席签署生效。该会议记录涵盖议会负责的各类政务活动，包括市政建设、社区服务、市政税费征收、财产评估与城镇规划等领域。维多利亚州多数地方议会均采用委员会议事制度。《1903年地方政府法案》（第1893号）取消了须将委员会提交议会的报告纳入议会会议记录的强制要求。在部分情形下，委员会会议记录会被直接录入议会会议纪要簿，可替代委员会报告，或作为委员会报告的补充内容留存。若委员会会议记录以独立卷宗形式单独归档，则其将构成与议会会议记录相互独立的档案序列。