VPRS 4127 School Records

This series has been created to contain a variety of records created by Emerton Primary School No. 1450 (VA 757) and Edgecombe Primary School No. 277 (VA 4588) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集旨在收录由第1450埃默顿小学（VA 757）与第277埃奇科姆小学（VA 4588）生成的各类档案，上述档案均被纳入《学校档案通用处置计划表（公共档案馆标准88/2）》（Public Record Office Standard 88/2 General Disposal Schedule for Schools Records）中，认定为永久保存范畴。
因各类原因，计划表中认定的部分永久档案可能已佚失。本数据集内实际移交的档案，均由维多利亚州教育厅（Education Department）在学校最终关停后征集所得，据信为目前已知仅存的留存档案。此外，部分学校曾经历临时关停阶段。如需了解该学校的更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。

档案内容
本计划表中认定为永久保存的档案如下，随附的档案目录将明确本学校已找到并移交的档案类别：
行政档案：详述学校运营的组织架构，具体包括：
- 校方与教育厅或其他机构往来的专属公务通信档案；教育厅下发的通用指令或通告类文件已被筛选销毁。
- 学校校刊副本
- 校长或首席教师的工作日志
- 学校投资登记簿

学生档案：小学学生出勤总台账为学生登记簿，该登记簿记录学生姓名、出生日期与入学日期、父母/监护人的姓名、住址与职业、既往就读学校、入学年级、在校各年度出勤汇总记录，以及最终离校后的去向。学生信息由家长在入学前填写的入学登记表录入；若为从其他州立学校转学的学生，则依据原学校出具的转学通知单录入。若本校生成的部分或全部学生登记簿未被找到，则留存部分或全部此类档案。本数据集内或可找到学生成绩单，但仅当学校生成并留存副本的情况下方可获取。

视导档案：包含教育厅视导员在年度视导与补充视导过程中出具的报告。视导内容涵盖校园场地、校舍、家具与档案管理状况，学校组织架构、教学水准、课时与纪律情况、教师办公场地，以及教育厅配发教材的销售审计情况。视导员需在校方视导报告簿中填写报告；1980年左右起，此类报告改为以学校评审报告形式出具，并由教育厅留存。

学校委员会档案：记录委员会的组织与运营情况，涵盖母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录簿
- 往来通信档案
- 年度财务报表

学校理事会档案：记录理事会的组织与运营情况。学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会需依据教育厅长发布的指导方针，确定学校的总体教育政策，并负责多项其他事务，包括校园场地与校舍维护（含维修、翻新与清洁工作的组织）、对学校办学与管理的评估，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的所有此类职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录簿
- 往来通信档案
- 年度财务报表
- 政策相关档案
原学校委员会及理事会下属小组委员会生成的档案亦可纳入本数据集。

附加档案内容
本数据集或包含处置计划表未列明的附加档案，原因如下述一项或两项因素：
1. 档案在计划表发布前已移交至公共档案馆或教育厅保管。
除上述档案外，通常还会留存以下档案：
- 出勤名册与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记簿
- 事故登记簿
- 内外转学通知单

未列入处置计划表的档案：此类档案或包括以下类别：
- 涉及学生、教职员工、校舍及学校活动/事件的照片、视频或胶片影像
- 其他学校出版物，如学生/教职员工简报、年鉴与教师手册
- 与学校历史独特事件相关的档案，如建校、校友重聚、周年纪念或学校关停相关材料

部分情况下，本数据集或包含标题为"关停学校档案"的教育厅（VA 714）档案。该档案记录了学校资产（如校舍、土地）的处置、学校储备地的撤销，以及教育厅与学校关停相关的其他活动。