VPRS 15680 Register of Approved Applications, Ballarat and Western Victoria, Other Sections Land Acts 1901 to 1958 (Ballarat District Land Office)

From about 1901 there was a steady decline in new applications being made under the Land Acts. In mid-1907 a circular was sent to District Land Officers notifying them that from that time onwards, all applications regardless of Act and Section of the Act, were to be recorded in a single register kept at the District Land Office and allocated an annual single number. Details recorded were the number allocated to the application, the date of receipt, the name and postal address of the applicant, the location and extent of the land and the details of the recommendation by the Local Land Board and the disposal of the application (ie where it was forwarded or filed). A weekly return of all applications received was to be forwarded to Melbourne as well as a list of the cases to be considered by the Local Land Board prior to hearings. Records of a number of Local Land Boards are currently in custody.Once applications had been ruled upon by the Local Land Board, details of those which had been successful were to be entered in the register, as in this series, to be kept at the District Land Office for specific Sections of an Act. These registers contained the same details as in the general application register and then annotations relating to the Local Land Board, the dates of issue of any license and references and remarks. Details may include the dates of the issue of any lease or Crown grant or of entries in the Government Gazette as well as references to correspondence or file management.Sections dealt with in this register were to do with licenses to occupy land for miscellaneous purposes given in the Act (Section 129 Land Act 1928 and Section 134 Land Act 1958), with leases to occupy land for similar purpose (Section 125 Land Act 1928 and Section 134 Land Act 1958), with applications to get timbeer from Crown land (Section 130 Land Act 1928), applications relating to beekeeping on Crown land (Section 132 Land Act 1928 and Section 131 Land Act 1928 and Section 141 Land Act 1958) and applications for grazing leases and licenses.Successful applications had cards created at the Occupation Branch replacing the registers. One card was to record the details of the application and subsequently, record correspondence and file management matters and the other was to record the payments of rent instead of these being entered in rent rolls.Unsuccessful applications were to be sent to Melbourne, marked with the application number written inside the District Office stamp to be 'Put Away'. These would continue to be available in case of appeal against the decision of the Local Land Board.District Survey Offices and the Lands Enquiry Office in Melbourne could receive applications for any Land District. These were recorded in special registers, without being allocated a number, with the papers then being sent to the Land Officer of the District in which the land applied for was situated this being noted in the register.The system of District Land Offices parallelled by similar 'District Offices' in the Occupation Branch continued, with a smaller number of physically separate offices outside Melbourne. Within the Occupation Branch itself, officers dealt with the business of a number of District Offices with the number of Divisions within the Branch fluctuating relative to the amount of business to be transacted, this in turn being affected by legislative enactments.This series was previously registered as Units 7, 8, 9 and 10 of VPRS 6165/P Registers of Land Applications.

自1901年左右起，依据《土地法（Land Acts）》提交的新申请数量持续下滑。1907年中期，当局向地区土地官员（District Land Officers）发出通告，要求自即日起，无论涉及哪部法律及其具体条款，所有土地申请均须登记在地区土地办公室（District Land Office）留存的统一登记簿中，并分配年度唯一编号。登记信息包括申请分配编号、收件日期、申请人姓名及通信地址、土地位置与面积、地方土地委员会（Local Land Board）的推荐详情，以及申请处理状态（即申请被转递或归档的去向）。所有已收申请的周度汇总报表，以及听证会前需由地方土地委员会审议的案件清单，均须报送至墨尔本。目前留存有多份地方土地委员会的相关档案。
经地方土地委员会审议后，获批申请的详细信息须登记入本系列留存于地区土地办公室的专用登记簿中，对应特定法律条款。该类登记簿与通用申请登记簿的登记内容一致，另附加地方土地委员会相关批注、各类许可证核发日期，以及引用标注与备注信息。登记详情还可包括租约或王室土地授予（Crown grant）文件的核发日期、《政府公报（Government Gazette）》的刊载记录，以及相关函件或档案管理的引用标注。
本登记簿涵盖的法律条款包括：《1928年土地法（Land Act 1928）》第129条与《1958年土地法（Land Act 1958）》第134条规定的各类杂项土地占用许可；《1928年土地法（Land Act 1928）》第125条与《1958年土地法（Land Act 1958）》第134条规定的同类土地占用租约；《1928年土地法（Land Act 1928）》第130条规定的王室土地木材采伐申请；《1928年土地法（Land Act 1928）》第132、131条及《1958年土地法（Land Act 1958）》第141条规定的王室土地养蜂相关申请，以及放牧租约与许可申请。
获批申请会由土地占用事务科（Occupation Branch）生成专用卡片，以替代原登记簿。其中一张卡片用于记录申请详情，并后续补充函件及档案管理相关信息；另一张卡片用于记录租金缴纳情况，替代原租金名册（rent rolls）的登记内容。未获批的申请须报送至墨尔本，由地区办公室加盖印章并标注申请编号后归档留存。此类档案可用于后续针对地方土地委员会决议的上诉程序。
地区测绘办公室（District Survey Offices）与墨尔本土地查询办公室（Lands Enquiry Office）可受理任何土地辖区的土地申请。此类申请会登记于专用登记簿中，无需分配编号，相关文件随后将转交至申请土地所属辖区的土地官员，该流转信息也会在登记簿中备注。
地区土地办公室体系与土地占用事务科下属的同类“地区办公室”并行运作，墨尔本以外地区的实体办公办公室数量相对较少。在土地占用事务科内部，工作人员负责处理多个辖区的土地业务，科内处室的数量会随待办业务量波动，而业务量又受立法政策调整影响。
本档案系列此前登记为VPRS 6165/P《土地申请登记簿》的第7、8、9、10单元。