BPI Challenge 2020: Prepaid Travel Costs

This file contains the events related to prepaid travel costs Parent item: BPI Challenge 2020 The dataset contains events pertaining to two years of travel expense claims. In 2017, events were collected for two departments, in 2018 for the entire university. The various permits and declaration documents (domestic and international declarations, pre-paid travel costs and requests for payment) all follow a similar process flow. After submission by the employee, the request is sent for approval to the travel administration. If approved, the request is then forwarded to the budget owner and after that to the supervisor. If the budget owner and supervisor are the same person, then only one of these steps is taken. In some cases, the director also needs to approve the request.The process finished with either the trip taking place or a payment being requested and payed. On a high level, we distinguish two types of trips, namely domestic and international. For domestic trips, no prior permission is needed, i.e. an employee can undertake these trips and ask for reimbursement of the costs afterwards. For international trips, permission is needed from the supervisor. This permission is obtained by filing a travel-permit and this travel permit should be approved before making any arrangements. To get the costs for a travel reimbursed, a claim is filed. This can be done as soon as costs are actually payed (for example for flights or conference registration fees), or within two months after the trip (for example hotel and food costs which are usually payed on the spot).

本文件包含与预付差旅费用（prepaid travel costs）相关的事件。父项：BPI Challenge 2020。本数据集包含覆盖两年时长的差旅费用报销相关事件：2017年采集了两个部门的相关数据，2018年则覆盖全校范围。各类审批与申报文件（包括境内、境外申报，预付差旅费用申请及付款申请）均遵循统一的流程流转逻辑。员工提交申请后，请求将被发送至差旅管理部门进行审批。若审批通过，则依次转交至预算负责人（budget owner），随后转交至主管（supervisor）；若预算负责人与主管为同一人，则仅需执行一次该审批环节。在部分场景中，还需由总监（director）对申请进行额外审批。流程最终以两种结果之一收尾：要么差旅实际发生，要么完成付款申请与支付。从宏观维度可将差旅分为两类，即境内差旅与境外差旅。境内差旅无需预先获得许可，员工可先行出行，之后再申请费用报销（reimbursement）；境外差旅则需获得主管的许可，该许可需通过提交差旅许可申请（travel-permit）获取，且在进行任何行程安排前，该差旅许可需先完成审批。若要申请差旅费用报销，则需提交报销申请。该申请可在费用实际支付后立即提交（例如机票或会议注册费），或在差旅结束后的两个月内提交（例如通常现场支付的酒店与餐饮费用）。