VPRS 20866 Council Committee Minute Books

This series may contain the minutes of a single committee or a number of committees. The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality. The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements. The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列文件可包含单个委员会或多个委员会的会议记录。维多利亚州多数地方议会均采用委员会制度。议会可出于任何认为更适合由委员会规范与管理的目的设立委员会。委员会可分为常设委员会与临时委员会两类。常设委员会（负责财政、公共工程、卫生等领域）被设立用于持续监管特定事务，需定期向议会提交报告，此类报告将被纳入议会会议记录。临时委员会的任期较短，用于筹备仪式活动等相关事务。委员会成员由该自治市的部分或全体市议员组成。《1863年市政机构法案》（第184号）首次引入要求议会设立委员会的条款，并规定委员会会议记录需由主席在下次会议上签署。《1874年地方政府法案》（第506号）新增了委员会需向议会提交报告的要求，在此两部法案出台前，并无禁止议会设立委员会的规定。《1903年地方政府法案》（第1893号）废除了需留存委员会会议记录的要求，新增委员会向议会提交的报告需纳入议会会议记录的规定。包括《1958年地方政府法案》（第6299号）在内的后续立法均延续了上述要求。会议记录通常会记录出席会议的市议员姓名、议程项详情及所作出的决议。经下次委员会会议确认无误后，会议记录将由市长或本次会议主席签署认证。