VPRS 11108 Committee Minutes

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things as arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No.184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.From 1979 the recommendations and resolutions of each committee meeting were attached to the council minutes.See also:VPRS 11227 Officers ReportsVPRS 3200 Committee Minutes - FinanceVPRS 4670 Committee Minutes - Public WorksVPRS 4671 Committee Minutes - Parks and Gardens; Town HallVPRS 4672 Committee Minutes - Parks

本档案系列可涵盖单个或多个委员会的会议纪要。澳大利亚维多利亚州绝大多数市政议会均采用委员会制度。议会可出于特定目的任命委员会，此类事务交由委员会统筹管理更为适宜。委员会可分为常设委员会与临时委员会两类：常设委员会（涵盖财务、公共工程、卫生等领域）负责长期监督特定事务，需定期向议会提交报告，相关报告将收录于议会会议纪要中；临时委员会任期较短，负责筹办仪式活动等专项事务。委员会成员由所辖自治市的部分或全体市议员组成。

1863年《市政机构法》（第184号）新增条款，要求议会必须任命委员会，并规定委员会会议纪要需由主席在下次会议上签署留存。1874年《地方政府法》（第506号）进一步明确委员会需向议会提交报告的要求（在此两部法案出台前，并无禁止议会设立委员会的相关规定）。1903年《地方政府法》（第1893号）取消了强制留存会议纪要的要求，但新增了"委员会提交的议会报告需收录于议会会议纪要"的条款。后续包括1958年《地方政府法》（第6299号）在内的立法，均延续了上述相关要求。

委员会会议纪要通常会记录参会市议员姓名、议程事项详情及作出的决议。纪要经下次委员会会议审议确认无误后，需由会议主席或市长签署认证。1979年起，各委员会会议的建议与决议均需附于议会会议纪要之后。

另见：
VPRS 11227 官员报告
VPRS 3200 委员会会议纪要——财务
VPRS 4670 委员会会议纪要——公共工程
VPRS 4671 委员会会议纪要——公园与花园；市政厅
VPRS 4672 委员会会议纪要——公园