VPRS 4119 School Records

This series has been created to contain a variety of records created by Glen Vale Primary School No 727(VA 749) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列档案旨在收纳第727号格伦韦尔小学（VA 749）产生的各类符合《公共档案局第88/2号学校档案通用处置细则》永久留存标准的档案。受各类因素影响，细则中列明的部分永久档案可能已佚失。本系列实际移交的档案，均为该校最终停办后由教育部收集的馆藏，据信为目前已知仅存的留存档案。此外，部分学校曾经历阶段性临时停办。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。

### 档案内容
本处置细则中列明的以下档案被认定为永久留存档案。随附的档案清单将明确本校实际找到并移交的档案范围：
1. **行政档案**：涵盖学校运营管理的组织事务，具体包括：
- 与本校专属事务相关的官方往来函件（由教育部或其他机构发送至本校）；教育部发布的通用指令或通告类文件已被筛选销毁。
- 学校校刊副本
- 校长或校务主任工作日志
- 学校投资登记簿
2. **学生档案**：小学学生出勤总登记簿为核心学生档案，其中记录内容包括：学生姓名、出生日期与入学日期、父母或监护人姓名、住址与职业、此前就读学校、入学年级、就读该校期间各学年的出勤汇总记录，以及最终离校后的去向。
该登记簿的学生信息由家长在入学前填写的入学登记表录入，或由转出的州立学校提供的转学通知单补充录入。若本校生成的部分或全部学生出勤登记簿未能找到，则留存对应的部分或全部学生档案。
本系列中可能同时留存学生成绩报告单，但仅当该校生成并留存了副本的情况下方可检索到。
3. **视察档案**：包含教育部视察员在年度视察与补充视察过程中生成的报告。视察内容涵盖校园场地、建筑、家具与档案管理状况，学校组织架构、教学水准、课时安排与纪律管理、教师住宿情况，以及教育部配发教材的销售审计等事项。此前视察员会在本校专用视察报告簿中填写报告，约1980年起改为留存学校评审报告。
4. **学校委员会档案**：涵盖委员会的组织与运营相关文件，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会档案。本次移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
5. **学校理事会档案**：涵盖理事会的组织与运营相关文件。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内确定学校的总体教育政策，同时承担多项其他职责，包括校园场地与建筑的维护、修缮与清洁组织，对学校办学与管理的评议，以及其他法规规定的职责。1910年至1983年间，除学校政策制定外的所有上述职责均由学校委员会承担。本次移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策相关档案
此外，本系列中可能还包含原学校委员会及理事会下属小组委员会产生的档案。

### 附加档案内容
本系列中可能包含处置细则未列明的额外档案，原因如下任一或两者兼具：
1. 档案在本细则发布前已移交至公共档案局或教育部保管。除上述档案外，通常还会留存以下档案：
- 出勤登记簿与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录簿
- 体罚登记簿
- 事故登记簿
- 内外转学通知单
2. 未纳入处置细则的其他档案，可能包括：
- 学生、教职工、校园建筑及学校活动/事件的照片、视频或胶片资料
- 其他学校出版物，如学生/教职工简报、年鉴及教师手册
- 与学校历史上特殊事件相关的档案，如开学、校友重聚、周年纪念或停办相关记录

在部分情况下，本系列中可能包含编号为VA 714的教育部档案，题名“停办学校档案”。该档案记录了学校资产（如建筑、土地）的处置、学校保留地的撤销，以及教育部与学校停办相关的其他活动。