VPRS 4193 School Records

This series has been created to contain a variety of records created by ###insert school name and number### (VA insert VA no ####) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.

本档案系列收录由[待插入学校名称及编号]（档案编号：VA 待插入VA编号####）生成的各类档案，这些档案依据《公共档案馆标准88/2：学校档案通用处置表》被认定为永久保存。但受各类因素影响，本处置表中认定的部分永久档案可能已佚失。本系列中实际移交的档案，均为学校正式停办后由维多利亚州教育部征集所得，据目前所知，这是该校仅存的留存档案。此外，部分学校曾经历阶段性临时停办。如需了解该校更多详情，请查阅1973年出版的《愿景与成就：维多利亚州公立教育百年史》（*Vision and Realisation. A Centenary History of State Education in Victoria (1973)*）中的相关条目。

### 档案清单
本处置表中认定为永久保存的档案如下。随附的档案清单将明确本校实际征集并移交的具体档案条目。

#### 行政档案
用于记录学校运营的组织架构，具体包括：
1. 来自维多利亚州教育部或其他渠道的、与该校专属事务相关的官方往来函件档案；
2. 教育部发布的通用指令或通告类文件档案已被筛选销毁；
3. 学校校报副本；
4. 校长或校务主任的工作日志；
5. 学校资产登记册。

#### 学生档案
小学阶段学生考勤的核心档案为学生登记册，该登记册记录内容包括：学生姓名、出生日期与入学日期、父母或监护人的姓名、住址及职业、此前就读的学校、入学年级、在校各学年的考勤汇总记录，以及离校后的去向。学生信息由家长在入学前填写的入学登记表录入，若为从其他州立学校转学的学生，则依据原学校出具的转学通知单录入。若该校生成的部分或全部学生登记册未被寻获，则留存部分或全部上述档案。本档案系列中亦可包含学生成绩报告单，但仅当该校生成并留存了相关副本时方可纳入。

#### 督查档案
由教育部督查员在年度督查与专项督查过程中生成的报告。督查内容涵盖：校园场地、校舍、家具与档案管理状况，学校组织架构、教学水准、作息与纪律情况、教师住宿条件，以及教育部配发教材的销售审计情况。督查员会在校方专用督查报告簿中填写督查报告；1980年起，此类报告改为以学校评审报告形式呈现，并由教育部留存。

#### 学校委员会档案
用于记录各类学校委员会的组织与运作情况，涵盖母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
1. 会议记录簿；
2. 往来函件档案；
3. 年度财务报表。

#### 学校理事会档案
用于记录学校理事会的组织与运作情况。维多利亚州学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内，确定学校的总体教育政策；同时还承担多项其他职责，包括校园场地与校舍状况管理（含维护、修缮与清洁工作的组织）、对学校运营与管理提出评议意见，以及其他法规规定的职责。1910年至1983年间，除学校政策制定外的上述职责均由原学校委员会承担。需移交的具体档案包括：
1. 会议记录簿；
2. 往来函件档案；
3. 年度财务报表；
4. 政策相关档案。
原学校委员会及理事会下设委员会生成的档案亦可纳入本系列。

### 附加档案内容
本档案系列还可包含处置表未列明的额外档案，原因包括以下一项或两项：
1. 在本处置表发布前，档案已移交至公共档案馆或教育部保管。除上述档案外，通常还会留存以下档案：
- 考勤簿与考试登记册
- 教师缺勤登记册
- 教师考勤簿
- 教师收款记录册
- 体罚登记册
- 事故登记册
- 内外转学通知单
2. 处置表未涵盖的档案，此类档案可能包括：
- 学生、教职员工、校舍及学校活动/事件的照片、录像或影片
- 其他学校出版物，如学生/教职工简报、年鉴及教师手册
- 与该校历史独特事件相关的档案，如校舍落成、校友聚会、周年纪念或学校停办相关记录