VPRS 12218 Hospital Benefits Contributions

Established in 1856 the functions of Victorias public library have been to provide reference and research library services in its own building and a support service to municipal libraries. Historically this agency has been known as the Melbourne Public Library (1856-1869) and the Public Library of Victoria (1869-1960). Since 1960 the Library has been referred to as the State Library of Victoria.From 1855-1973 the Public Library was a part of the Department of the Chief Secretary. The Chief Secretarys Office (VA 475) centrally administered the Department of the Chief Secretary.This series consists of monthly salary deduction statements for payments to the Hospital Benefits Association (HBA) of Victoria. Employees of the Department were able to purchase and maintain insurance policies from various insurance providers by contributing payments deducted from their salary on a fortnightly basis.After receiving salary deduction authorisations from employees, the Departments payroll officer notified the office of HBA that payments were to be initiated for those employees. The payroll officer also notified HBA if an employee was no longer contributing payment via salary deduction or if an employee wanted to increase/decrease deductions. If a contributor (or dependent) was admitted to hospital, HBA was notified so a voucher could be issued.This series records payments made by employees every month in thin booklets. Three copies were made a yellow one which remained in the booklet; a pink one which was sent to HBA and a white one which was for the contributor.This series was part of the Departments financial management record keeping systems, specifically those relating to payroll control and disbursement.Acting in accordance with the Audit Act 1928 the information required to be kept for audit purposes were records of the payments made to respective insurance providers via authorised salary deduction from employees.

该机构即维多利亚州公共图书馆（Victorias Public Library）始建于1856年，其职能为在自有馆舍内提供参考咨询与研究型图书馆服务，并为市政图书馆提供支持服务。该机构历史上曾使用多个名称：1856年至1869年为墨尔本公共图书馆（Melbourne Public Library），1869年至1960年为维多利亚州公共图书馆（Public Library of Victoria），1960年起更名为维多利亚州立图书馆（State Library of Victoria）。1855年至1973年，该图书馆隶属于首席秘书部（Department of the Chief Secretary），由首席秘书办公室（Chief Secretarys Office, VA 475）对该部门进行集中管理。本数据集系列包含向维多利亚州医院福利协会（Hospital Benefits Association, HBA）支付款项的月度薪资扣款对账单。部门雇员可通过每两周从薪资中扣除保费的方式，从多家保险供应商处购买并持有保险保单。在收到雇员的薪资扣款授权后，部门薪资专员将通知HBA办公室，为对应雇员启动扣款缴费流程；若雇员停止通过薪资扣除方式缴纳保费，或申请调整扣款金额，薪资专员也会同步告知HBA。若参保人（或其受扶养人）住院，需及时通知HBA以开具相关医疗凭证。本系列以薄册形式记录雇员每月的缴费情况，共制作三份副本：黄色副本留存于簿册内，粉色副本送交HBA，白色副本交由参保人留存。本数据集系列属于部门财务管理档案系统的组成部分，专门用于薪资管控与款项支付相关的档案留存。根据1928年《审计法》（Audit Act 1928）的要求，为满足审计需求需留存的档案，即为雇员通过授权薪资扣除方式向各保险供应商支付保费的相关记录。