VPRS 13630 Rent Roll, Alexandra, Sections 145 and 187 Land Act 1901

All licenses for the occupation of Crown lands and leases of Crown lands required the payment of rent in amounts and at intervals as stated by legislation or regulations made under the authority of legislation. Rents could be paid either by post or personally to the Melbourne office of the Department of Crown Lands and Survey (VA 538) or to local Receivers and Paymasters as designated for each parish and Land District (subsequent to the formation of the Occupation Branch in c 1874). Receivers and Paymasters were often local Clerks of Courts.Previous to the passage of the Land Act of 1869, the payment of rents had been recorded in Registers of Licensees and Lessees. These continued for Section 33 of the Land Act 1869 and at the offices of local Receivers and Paymasters. Within the Department of Crown Lands itself and the Occupation Branch these Registers were superseded by the Rent Rolls.Details given in the rent rolls are the name of the licensee or lessee, the details of the location and size of the land, details of the payments of fees and of the date and amount of regular periodic payments of rent. Remarks include details of subsequent purchase of the land, of any transfers of leases or licenses to other holders and the subsequent payments made by those persons, any cancellation or revocation or instances of abandonment of the land by the occupier.Notifications of rents due at a particular date were circulated by notice or by lists published in the Government Gazette. The latter allowed local officers to be aware of the rents due in their areas. When the rents were paid to these officers, the payments were recorded in the local records and returns forwarded to the Department. Examples of these records may be seen in VPRS 809 Returns of Pastoral Rents Received. At the Occupation Branch, clerks (the rent rollers) were employed whose sole duties were the updating and maintenance of the rent rolls and preparation of certificates documenting payments where these were to be credited against the purchase price of land. Originally from about 1877, a rent roll clerk was attached to each "District Land Office" within the Occupation Branch.Rent rolls, like registers of applications, were arranged according to sections of a specific Land Act. For major provisions such as Sections 19 and 20, Land Act 1869 or Section 29, Land Act 1898 and Section 35, Land Act 1901, the rent roll recorded only payments relating to that section. Payments for obligations under other sections of the Land Acts could be included together in one roll. Separate rolls were kept for payments made in each Land District.Section 93 and Section 91 of the Land Act 1884 (later Section 99, Land Act 1890 and Section 145, Land Act 1901) provided for the licensing or leasing of Crown lands for a multitude of purposes such as rural businesses, the removal of raw materials and other purposes, none of which were to be agricultural or grazing. Licenses were renewable annually at a fee to be set. Leases under the 1884 Act for these purposes were to be of no more than three acres at an annual rental of five pounds.Section 119, Land Act 1884 provided for the issuing of grazing licenses for Crown lands not otherwise held. This provision continued as Section 123, Land Act 1890 and Section 187, Land Act 1901.From late 1907 the Department of Crown Lands and Survey began changing to cards for its recordkeeping systems with the rent roll being reported as mainly on cards by 1917.VPRS 13630 / P1 was previously registered as Unit 11 of VPRS 631 / P Rent Rolls.

所有王室土地（Crown lands）占用许可与王室土地租赁均需按照立法或立法授权制定的规章所规定的金额与周期缴纳租金。租金可通过邮寄或亲自缴至土地与测量部（Department of Crown Lands and Survey，VA 538）墨尔本办事处，亦可缴至为各教区及土地辖区指定的地方收款与出纳员——该机制自约1874年占用分支（Occupation Branch）成立后推行。此类收款与出纳员通常为当地法院办事员（Clerks of Courts）。
在1869年《土地法》（Land Act 1869）通过前，租金缴纳情况均记录于许可持有人与承租人登记簿（Registers of Licensees and Lessees）。该登记簿在《1869年土地法》第33条相关事务及地方收款与出纳员办事处中仍被沿用。而在土地部本部及占用分支内，此类登记簿已被租金登记簿（Rent Rolls）取代。
租金登记簿所载信息包括许可持有人或承租人姓名、土地位置与面积详情、费用缴纳详情，以及定期租金支付的日期与金额。备注栏内容涵盖土地后续购置、租赁或许可证向其他持有人的转让及受让人后续缴纳款项、土地被占用者的任何注销、撤销或弃置情形。
特定日期应缴租金的通知会通过公告或刊登于《政府公报》（Government Gazette）的清单发布。后者可让地方官员知晓辖区内应缴租金情况。当租金缴至此类官员处时，缴纳情况会记录于地方档案，并将报表报送至本部。此类档案示例可见于VPRS 809《牧地租金收缴报表》（Returns of Pastoral Rents Received）。在占用分支内，受雇的办事员（即租金登记员）专职负责更新与维护租金登记簿，并编制用于证明已缴租金可抵扣土地购置款的凭证。自约1877年起，每个辖区土地办事处（District Land Office）均配备一名租金登记员。
租金登记簿与申请登记簿一样，均按照特定《土地法》（Land Act）的条款编排。对于《1869年土地法》第19、20条、《1898年土地法》（Land Act 1898）第29条及《1901年土地法》（Land Act 1901）第35条这类主要条款，租金登记簿仅记录与该条款相关的缴款。而依据《土地法》其他条款产生的缴款义务，可合并记入同一本登记簿。各土地辖区的缴款需单独设立登记簿。
《1884年土地法》（Land Act 1884）第93、91条（后分别演变为《1890年土地法》（Land Act 1890）第99条及《1901年土地法》（Land Act 1901）第145条）规定，可为多种用途核发王室土地租赁或许可证，包括涉农经营、原材料外运及其他用途，但不得用于农业或放牧。许可证可按规定费用逐年续期。依据1884年法案核发的此类用途租赁，面积不得超过3英亩，年租金为5英镑。
《1884年土地法》第119条规定，可为未作他用的王室土地核发放牧许可证。该条款后续分别演变为《1890年土地法》第123条及《1901年土地法》第187条。
自1907年末起，土地与测量部开始改用卡片式档案管理系统，至1917年时，租金登记簿已主要以卡片形式留存。VPRS 13630 / P1原登记为VPRS 631 / P《租金登记簿》（Rent Rolls）第11单元。