VPRS 6409 School Records

This series has been created to contain a variety of records created by Strathbogie West Primary School No. 2267 (VA 4507) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列专为收纳编号2267的斯特拉斯博吉西小学（Strathbogie West Primary School No. 2267，VA 4507）的各类档案而创建，所收录档案均符合《公共档案办公室88/2号学校档案通用处置表》（Public Record Office Standard 88/2 General Disposal Schedule for Schools Records）中认定为永久留存的范畴。受各类因素影响，该处置表中列明的部分永久留存档案可能已散佚。本系列实际移交的档案，均为该校最终关停后由教育部（Education Department）征集所得，据信为目前已知仅存的全部留存档案。此外，部分学校曾经历阶段性临时关停。如需了解该校更多信息，请参阅《Vision and Realisation：1973年维多利亚州公立教育百年史》（A Centenary History of State Education in Victoria (1973)）中的相关条目。

### 档案内容
本处置表中认定为永久留存的档案如下，随附的档案清单将明确本校实际征集到的档案条目。
1. **行政档案**：涵盖学校运营的组织管理事务，具体包括：
- 与本校专属事务相关的官方往来函件（含教育部或其他渠道收文）；与教育部发布的通用指令或通函相关的档案已被筛选销毁。
- 学校通讯副本
- 校长（或教务主任）日志
- 学校投资登记簿
2. **学生档案**：小学学生出勤总台账为学生登记簿，该登记簿记录内容包括：学生姓名、出生日期与入学日期、父母或监护人姓名、住址与职业、此前就读学校、入学年级、在校各年度出勤汇总记录，以及最终离校后的去向。
学生信息由入学前家长填写的入学登记表录入；若为跨州公立学校转学生，则依据转出学校填写的转学通知单录入。若本校生成的部分或全部学生登记簿未被找到，则留存对应的部分或全部此类档案。
本系列中亦可找到学生成绩单，但仅当学校生成并留存副本的情况下方可纳入。
3. **视导档案**：包含教育部视导员（Departmental inspector）在年度视导与补充视导过程中出具的报告。视导内容涵盖校园场地、校舍、家具与档案管理状况，学校组织架构、教学水准、课时与纪律情况、教师住宿条件，以及教育部配发教科书的售卖审计工作。视导报告最初记录于本校视导员报告簿中，约1980年起改为留存于学校评审报告中。
4. **学校委员会（School Committee）档案**：涵盖委员会的组织与运营事务，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。本次移交的具体档案包括：
- 会议记录本
- 往来函件档案
- 年度财务报表
5. **学校理事会（School Council）档案**：涵盖理事会的组织与运营事务。学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及更广泛的社区代表。理事会需在教育部部长发布的指导框架内，确定学校的总体教育政策，并负责多项其他事务，包括校园场地与校舍状况管理（含维护、修缮与清洁工作组织）、对学校运营与管理的评估，以及其他法规规定的职责。1910年至1983年间，除学校政策制定外的所有上述职责均由学校委员会承担。本次移交的具体档案包括：
- 会议记录本
- 往来函件档案
- 年度财务报表
- 政策档案
此外，本系列中亦可包含原学校委员会及理事会下属小组委员会生成的档案。

### 附加档案内容
本系列除上述处置表中认定的档案外，还可能包含额外档案，原因如下任一或两者：
1. 档案在本处置表发布前已移交至公共档案办公室（Public Record Office，PRO）或教育部保管。除上述档案外，通常还留存以下档案：
- 出勤名册与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记簿
- 事故登记簿
- 内外转学通知单
2. 未纳入处置表的档案，可能包括以下类别：
- 学生、教职员工、校舍及学校活动/事件相关的照片、录像或影片
- 其他学校出版物，如学生/教职工公报、年鉴及教师手册
- 与学校历史上独特事件相关的档案，如开学、重聚、周年纪念或关停活动
在部分案例中，本系列可能包含一份题为"Closed School File"的教育部（VA 714）档案，该档案记录了学校资产（如校舍、土地）处置、学校储备地撤销，以及教育部与学校关停相关的其他活动。