VPRS 6861 School Records

This series has been created to contain a variety of records created by Peechember Primary School No. 3117 (VA 4468) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列收录皮奇伯第3117小学（VA 4468）产生的各类档案，所有档案均为公共档案馆（Public Record Office）《学校档案通用处置标准88/2》中认定的永久保存档案。因各类原因，本处置标准中列明的部分永久档案或已散佚无存。本系列实际收录的移交档案，均为该校最终停办后由教育部（Education Department）收集留存的，据目前所知为仅存的该校档案。此外，部分学校曾经历阶段性临时停办。如需了解该校更多详情，请参阅《愿景与成就：维多利亚州公立教育百年史（1973）》中的相关条目。

核心收录档案
本处置标准中认定的永久保存档案如下，随附的档案清单将明确本系列中为该校实际寻获并移交的档案条目：
1. **行政档案**：涵盖学校运营的组织管理相关内容，具体包括：与该校相关的官方往来函件副本（含教育部或其他机构发来的函件）；教育部发布的通用指令或通告类文件已被筛选销毁，未纳入本系列；学校校刊副本；校长（或教务主任）工作日志；学校投资登记册。
2. **学生档案**：小学学生出勤总登记册为核心学生档案，该登记册记录内容包括：学生姓名、出生日期与入学日期、父母或监护人姓名、住址与职业、既往就读学校、入学年级、在校各年度出勤汇总记录，以及离校后的去向。该登记册的学生详情，由家长在学生入学前填写的入学申请表录入；若为从其他公立学校转来的学生，则依据原学校出具的转学证明录入。若该校生成的部分或全部学生登记册未被寻获，则保留对应的部分或全部学生档案。本系列或收录学生成绩单，但仅当该校生成并留存了副本的情况下方可纳入。
3. **视导档案**：包含教育部视导员在年度及补充视导期间出具的报告，视导内容涵盖校园场地、建筑、家具与档案管理状况，学校组织架构、教学水准、作息与纪律规范、教师住宿情况，以及教育部配发教材的销售审计等。视导报告最初记录于学校视导手册中，自1980年左右起，相关报告改为以学校评审报告形式出具，并由教育部留存。
4. **学校委员会档案**：涵盖委员会的组织与运营相关文件，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会档案。需移交的具体档案包括：会议记录簿、往来函件档案，以及年度财务报表。
5. **学校理事会档案**：涵盖理事会的组织与运营相关文件。学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及社会各界代表，其职责是在教育部部长发布的指导框架内确定学校的总体教育政策，同时负责一系列其他事务，包括校园场地与建筑状况管理（含维护、修缮与清洁工作的组织）、对学校办学与管理的评估，以及其他法规规定的职责。1910年至1983年间，除学校政策制定外的上述职责均由学校委员会承担。需移交的具体档案包括：会议记录簿、往来函件档案、年度财务报表，以及政策文件。原学校委员会及理事会下设小组委员会生成的档案亦可纳入本系列。

额外收录档案
本系列或收录处置标准未列明的额外档案，原因包含以下一项或两项：
1. 档案在本处置标准发布前已移交至公共档案馆或教育部保管。除上述核心档案外，通常还会留存以下档案：出勤名册与考试登记册、教师缺勤登记册、教师考勤簿、教师收款记录册、体罚登记册、事故登记册，以及校内外转学证明。
2. 未列入处置标准的档案，可能包含以下类型：学生、教职员工、校园建筑及学校活动/事件的照片、录像或胶片；其他学校出版物，如学生/教职工简报、年鉴及教师手册等；以及与该校历史上的特殊事件相关的档案，如建校、返校聚会、周年纪念或停办等。

部分情况下，本系列或收录教育部（VA 714）编号的「停办学校档案」，该档案记录了学校资产（如建筑、土地）处置、学校用地撤销，以及教育部与该校停办相关的其他相关工作。