VPRS 16780 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.This series of minutes is not indexed. There are no minutes extant for the period 22 August 1882 to 19 April 1891.

本议会会议记录系依据《1863年市政机构法案》（27 Vic., 第184号）第145条，以及后续涉及地方治理的相关立法（包括《1958年地方政府法案》（第6299号））制定。早在1863年便已设立的诸多地方治理机构，均以会议记录的形式留存其议事档案。前述法案要求，议会每次会议的所有议事流程均需形成完整记录，并留存所有出席议员、以及对各项动议投赞成票与反对票的人员姓名。官方正本会议记录还需经市长或本次会议主席在后续议会会议上确认记录内容后签字。本会议记录涵盖议会负责的各类政务活动，包括市政建设、社区服务、地方税征收、物业估值与城镇规划等。维多利亚州多数地方议会均采用委员会议事制度。《1903年地方政府法案》（第1893号）废除了单独留存委员会会议记录的要求，并新增规定：委员会向议会提交的报告需纳入议会会议记录。部分情况下，委员会会议记录会被直接录入议会会议记录簿，可替代委员会报告，或作为报告的补充内容。若委员会会议记录以独立卷宗形式留存，则与议会会议记录分属不同档案序列。本系列会议记录未编制索引。1882年8月22日至1891年4月19日期间的会议记录已无留存。