VPRS 10811 Minute Books - Finance Committee

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things as arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No.184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列档案可涵盖单个委员会或多个委员会的会议纪要。维多利亚州多数地方议会均采用委员会制度。议会可出于特定目的设立委员会，此类事务交由委员会统筹管理更为适宜。委员会可分为常设委员会与临时委员会两类：常设委员会（负责财政、公共工程、卫生等领域）需持续监督特定事务，定期向议会提交报告，相关报告将收录入议会会议纪要；临时委员会的任期较短，主要负责筹备仪式活动等事务。委员会成员由自治市的部分或全体市议员组成。《1863年市政机构法案》（第184号）首次引入强制要求议会设立委员会的条款，并规定委员会会议纪要需经主席在后续会议上签署存档。《1874年地方政府法案》（第506号）新增了委员会需向议会提交报告的要求（在此两部法案出台前，并无禁止议会设立委员会的相关规定）。《1903年地方政府法案》（第1893号）取消了纪要留存的强制要求，但新增了委员会提交的报告需收录入议会会议纪要的条款。后续包括《1958年地方政府法案》（第6299号）在内的立法，均延续了上述相关要求。委员会会议纪要通常会记录参会市议员姓名、议程事项详情及作出的决议。纪要经后续委员会会议确认无误后，需由会议主席或市长签署认证。