VPRS 19211 School Records

This series has been created to contain a variety of records created by Tatyoon Primary School No.1812 No.2029) mostly identified as permanent in Public Record Office Standards covering disposal arrangements for school records. For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were donated by a member of the public during 2021 and as are understood to be the only remaining school records known to exist.  For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973). The following records have been identified as permanent in the PROV standards currently known as Retention and Disposal Authorities and previously known as Disposal Schedules. The listing of items for this series will identify which of these records were located and transferred for this school. Administration records - detailing the organisation of the school's operations, specifically;     - files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere.  Files documenting general instructions or circulars from the Department have been culled and destroyed.      - a copy of the school newsletter - diaries of the school principal or head teacher - the school's investment register. Pupil records - The master record of student attendance in primary schools is the register of pupils.  It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.  Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school.  Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located. Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits.  Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department.  Reports were made by the inspector in the inspectors report book for the school.   School committees records documenting their organisation and operation.  These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community.  Specific records for transfer are: -   minute books  -  correspondence files, and  -  annual financial statements. School Council or Committee records documenting its organisation and operation.  School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community.  Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations.  Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are: -  minute books -  correspondence files -  annual financial statements, and  - policy records. Additional records  This series also contain records additional to those identified in the standards. This is because this school was closed prior to the establishment of Public Record Victoria in 1973 and the subsequent development of the disposal standards. As these are the only school records created by this school, it was decided that all should be retained.

本系列档案收录塔图恩第1812、2029小学生成的各类档案，其中多数符合公共档案馆（Public Record Office, PRO）制定的学校档案处置标准中关于永久档案的认定要求。
由于各类原因，本清单中认定的部分永久档案可能已佚失。本系列实际移交的档案由一名社会人士于2021年捐赠，据了解，这是目前已知仅存的该校档案。
如需了解该校更多信息，请查阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。
以下档案符合现行维多利亚州公共档案馆（Public Record Office Victoria, PROV）的《留存与处置权限》标准，该标准此前被称为《处置清单》。本系列的档案条目将明确该校哪些档案已被寻获并完成移交。

一、行政档案：详述学校运营的组织架构，具体包括：
- 来自教育部或其他机构的、涉及该校特定事务的官方往来公文档案。教育部发布的通用指令或通告相关档案已被筛选后销毁；
- 校报副本；
- 校长或班主任的工作日志；
- 学校投资登记簿。

二、学生档案：小学学生考勤总记录为学生名册，该名册记录学生姓名、出生日期与入学日期、父母或监护人的姓名、住址及职业、此前就读学校、入学年级、在校各年度考勤汇总记录，以及最终离校后的去向。
学生信息由家长在入学前填写的入学登记表录入；若为从其他州立学校转学的学生，则由原学校填写的转学通知单录入。若该校生成的部分或全部学生名册未被寻获，则留存对应的部分或全部此类档案。

三、视导档案：包含教育部视导员在年度视导及补充视导过程中生成的报告。视导内容涵盖校园场地、建筑、家具与档案管理状况、学校组织架构、教学水准、作息与纪律、教师住宿情况，以及教育部供应教科书的销售审计等。视导报告由视导员填写于该校的视导报告簿中。

四、学校委员会档案：记录其组织与运营情况，包括母亲俱乐部、家长协会、安全屋委员会及其他与学校社区相关的委员会。需移交的特定档案包括：
- 会议记录簿；
- 往来公文档案；
- 年度财务报表。

五、学校理事会/委员会档案：记录其组织与运营情况。学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导方针范围内确定学校的总体教育政策，同时承担一系列其他事务，包括校园场地与建筑的维护（含维修、改善及清洁工作的组织）、对学校运营与管理的评估，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的所有此类职责均由学校委员会承担。需移交的特定档案包括：
- 会议记录簿；
- 往来公文档案；
- 年度财务报表；
- 政策档案。

六、附加档案：本系列还包含标准中未列明的额外档案。这是因为该校于1973年维多利亚州公共档案馆成立及后续处置标准制定前已停办。由于这是该校生成的仅存档案，故决定全部留存。