VPRS 4588 Register of Outwards Correspondence [also known as Outwards Letter Book]

Successive Instructions to Clerks of Courts specified the creation of Registers of letters and other communications, both inwards and outwards to be kept according to a specified format. By the issue of the 1939 Instructions, these registers were referred to as Letter Books.The Instructions specified that in cases of importance (a term which was not defined), copies of communications outwards should be written in the (outward) letter register. By 1939 this instruction had been refined to read that all outwards correspondence should be entered in the outward letter books and that copies of communications outwards should be kept in the Office for cases of importance.Outwards registers recorded the date of despatch, to whom sent, subject detail and postage costs.

向法院书记员发布的系列指令明确要求设立书信及其他往来函件的登记册，所有收进与发出的函件均需按照指定格式留存保管。随着1939年版指令的发布，此类登记册被正式命名为书信簿（Letter Books）。该指令规定，对于重要案件（该术语未作明确定义），发出函件的副本需录入（发出）书信登记册。至1939年，该指令得到细化，要求所有发出的函件均需录入发出书信簿，且重要案件的发出函件副本需留存于办公场所。发出函件登记册需记录发件日期、收件方、事项详情及邮资成本。