VPRS 9985 Committee Minutes (Rough)

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things as arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No.184) introduced provisions that councils could appoint committees and that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting they are signed or certified by the mayor or chairman of the meeting.

本系列档案可涵盖单个委员会或多个委员会的会议记录。维多利亚州绝大多数市政委员会均采用委员会制度。市政委员会可出于任何适宜由委员会统筹规范与管理的事由，任命专项委员会。委员会可分为常务委员会（standing committee）与临时委员会（occasional committee）两类。常务委员会（涵盖财政、公共工程、卫生等领域）负责长期监督特定事务，需定期向市政委员会提交报告，相关报告将收录入市政委员会会议记录（Council Minutes）。临时委员会任期较短，负责筹办仪式活动等事务。委员会成员由该自治市的部分或全体市政议员组成。1863年《市政机构法案》（第184号）新增条款，允许市政委员会设立委员会，并规定委员会会议记录需由主席在后续会议上签字确认。1874年《地方政府法案》（第506号）明确要求委员会需向市政委员会提交报告（在此两项法案出台前，并无禁止市政委员会设立委员会的相关规定）。1903年《地方政府法案》（第1893号）取消了委员会需留存会议记录的要求，但新增规定：委员会向市政委员会提交的报告需收录入市政委员会会议记录。后续包括1958年《地方政府法案》（第6299号）在内的立法均延续了上述规定。会议记录通常会记录参会市政议员姓名、议程事项详情及已作出的决议。待后续委员会会议确认记录无误后，会议记录将由市长或本次会议主席签字或认证生效。