VPRS 11437 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本会议记录系依据1863年《市政机构法案》（27 Vic., 第184号）及第1958年《地方政府法案》（第6299号）等后续地方政府相关立法制定。1863年之前便已存在的诸多地方政府机构，均以会议记录的形式留存其议事档案。前述法案要求，市政会议的所有议事过程均需留存记录，并附全体出席议员姓名，以及所有对动议投赞成票与反对票的议员名单。经下一次市政会议确认后的正式会议记录正本，需由会议主持人或市长签署。本会议记录涵盖市政当局负责的各类事务，包括基建建设、社区服务、市政税征收、物业估值与城镇规划等。维多利亚州多数市政当局均采用委员会制度。1903年《地方政府法案》（第1893号）废除了单独留存委员会会议记录的要求，并新增规定：委员会向市政会议提交的报告需纳入市政会议记录。在部分情形下，委员会会议记录会被直接录入市政会议记录册，可替代委员会报告，或与委员会报告一并留存。若委员会会议记录以单独卷册留存，则其将构成与市政会议记录相互独立的档案序列。