VPRS 4156 School Records

This series has been created to contain a variety of records created by Lawloit Primary School No. 2673 (VA 786) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录了由第2673劳洛伊特公立小学（Lawloit Primary School No. 2673，编号VA 786）生成的各类永久档案，此类档案均符合《公立档案办公室第88/2号通用学校档案处置规程》（Public Record Office Standard 88/2 General Disposal Schedule for Schools Records）中认定的永久保存范畴。鉴于各类客观原因，本规程中明确应永久留存的部分档案可能已佚失。本数据集实际收录的档案，均为该校正式停办后由教育部征集所得，据信为目前已知仅存的该校留存档案。此外，部分学校曾经历临时停课阶段。如需了解该校更多背景信息，请查阅《维多利亚州公立教育百年史（1973）》（Vision and Realisation: A Centenary History of State Education in Victoria）中的相关条目。

### 核心收录档案范围
本规程中认定为永久保存的档案类别如下，随附的档案清单将列明本校实际征集到的具体档案条目：
1. **行政档案**：涵盖学校运营管理相关的各类组织文件，具体包括：
- 与本校特定事务相关的官方往来函件（含教育部或其他机构发来的函件）；针对教育部发布的通用指令或通告的存档文件已被筛选销毁。
- 学校通讯刊物副本
- 校长（或校务主任）的工作日志
- 学校投资登记簿
2. **学生档案**：小学学生考勤总登记簿为核心学生档案，该登记簿记录内容包括：学生姓名、出生日期与入学日期、监护人姓名、住址与职业、此前就读学校、入学年级、在校各年度考勤汇总记录，以及离校后的去向。
登记信息由家长在学生入学前填写的入学登记表录入；若学生为从其他公立学校转校而来，则依据原学校出具的转学记录录入。若本校生成的部分或全部学生考勤登记簿未被征集到，则保留对应时期的学生档案。本数据集或同时收录学生成绩报告单，但仅当该校生成并留存了相关副本时方可纳入。
3. **督学检查档案**：包含教育部督学在年度检查与专项视察中出具的报告，检查与评论内容涵盖：校园场地与校舍状况、家具与档案管理情况、学校运营架构、教学水准、作息与纪律管理、教师办公条件，以及教育部配发教材的销售情况审计。督学报告最初记录于本校专用的督学报告簿中，自1980年左右起，相关报告改为以学校评审报告形式出具，由教育部留存。
4. **学校委员会档案**：涵盖委员会的组织与运营文件，包括母亲俱乐部、家长协会、安全校园委员会及其他与学校社区相关的委员会档案。本次征集的具体档案条目包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
5. **学校理事会档案**：涵盖理事会的组织与运营文件。维多利亚州学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会需在教育部部长发布的指导框架内，确定学校的总体教育政策，同时承担多项其他职责，包括：校园场地与校舍的维护（含维修、翻新与清洁工作的组织）、对学校办学与管理情况形成评估意见，以及其他法规规定的职责。1910年至1983年间，除教育政策制定外的所有上述职责均由学校委员会承担。本次征集的具体档案条目包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策文件档案
原学校委员会及理事会下属分委员会生成的档案亦可纳入本数据集。

### 额外收录档案
本数据集或收录处置规程未明确列明的额外档案，原因主要有以下两类（或兼具两类原因）：
1. 档案在本处置规程发布前已移交至公立档案办公室（Public Record Office，PRO）或教育部保管。除上述档案外，通常还会留存以下档案：
- 考勤名册与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收费记录簿
- 体罚登记册
- 事故登记簿
- 内外转学记录
2. 处置规程未涵盖的档案，此类档案可能包括：
- 学生、教职工、校舍及学校活动/事件相关的照片、视频或胶片影像
- 其他校内出版物，如师生简报、年鉴与教师手册
- 与学校历史特殊事件相关的档案，如建校典礼、校友聚会、周年纪念或学校停办相关记录

此外，部分情况下本数据集或包含一份编号为VA 714的教育部档案，标题为“停办学校档案”，该档案记录了学校资产（如校舍、土地）的处置、学校用地撤销，以及教育部开展的其他与学校停办相关的工作。